Product managers in 2025 face a different reality than just a few years ago.
Teams are distributed, work is digital-first, and tasks that took hours can be done by AI in seconds. This has brought a shift in the industry requiring a new approach. To stay ahead, you need the right mix of tools for communication, insights, workflows, and more to get products built and launched.
Product management gets the right product to the right users—from idea to launch. The following tools help teams plan, build, ship more efficiently, and solve key product management challenges. Each has a specific strength, from helping remote teams work together, to coordinating between departments, to tracking what gets built and measuring what works.
We'll look at what each product management tool does best, where it falls short, and which types of teams should use it. Most importantly, we'll show you how these product management tools work together, since no single tool does everything a product team needs.
Top 11 product management tools
- Meegle
- Meegle
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Meegle - best product management software
Meegle helps product teams build customer-driven products by centralizing feedback and simplifying decision-making. The platform collects and organizes customer insights, allowing teams to vote on priorities and turn validated ideas into structured product plans.
With flexible workflows, teams can adjust strategies as market demands evolve while staying attuned to key objectives.
Meegle offers a free plan for up to 20 users. Paid plans are billed annually, starting at $8 per user per month (Standard), and $12 per user per month (Premium), with custom pricing for Enterprise.
Meegle's features
- Centralized feedback hub with request tracking: Gathers all customer feedback, feature requests, and user insights in one searchable database for your product team to easily access and analyze
- Team voting on product priorities: Teams vote on features and requests to democratically determine development priorities while catering to what the user wants.
- Collaborative discussions and comment systems: Enables threaded conversations on tasks and feedback so teams can discuss context, requirements, and decisions in one place
- Drag-and-drop task prioritization: Simple interface for rearranging tasks and updating priorities by dragging items into new positions on the board
- Kanban boards, Gantt Charts, and Tree View: Multiple ways to visualize work—Kanban for workflow, Gantt for timelines, and tree views for task hierarchies.
- Real-time roadmap updates: Instantly adjust product plans when priorities change, keeping all teams updated on current objectives and timelines.
- Clear teams and roles, task assignments, and cross-team coordination: Define specific roles and responsibilities, assign tasks directly, assignment, and facilitate collaboration between departments through shared workspaces.
Meegle's pros
- Democratic voting enables team buy-in on priorities
- Real-time collaboration reduces communication gaps
- Clear link between customer needs and development tasks
- Flexible workflow adaptation to market changes
- Templates help you start quickly
Meegle's cons
- Key features like advanced workflows need paid plans
- Takes time to learn all the project configuration
Meegle's specs and configurations
- Mapping dependencies with visual clarity using node-driven processes: Product managers can see the full scope of work and eliminate bottlenecks before they happen. With the node model, you can link dependencies between tasks and phases with visual connectors. Teams can instantly see which tasks rely on others, and better view how work progresses are delineated.
For example, when a development task depends on UX wireframes, Meegle visually connects these dependencies. If the UX team is delayed, the system flags potential impacts, allowing proactive timeline adjustments before they become blockers.
- Multiple view options for every workflow (Kanban, Gantt, Tree): Different teams need different perspectives. Meegle lets you switch seamlessly between Kanban, Gantt, and Tree views to track work from any angle.
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Varying view options with Meegle
These views work practically with:
- Product managers that may use Kanban to prioritize backlog tasks with drag-and-drop simplicity.
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Manage product backlog with Meegle's Kanban view
- Scrum masters that rely on Gantt to map sprint timelines and release schedules.
- Leadership teams that prefer Tree views to understand the high-level structure of features and epics.
With flexible visualization, teams stay aligned without forcing everyone into a single rigid framework.
- Feedback management for customer-driven decision-making: Every feature request, bug report, and enhancement suggestion lives in one place. Meegle ensures product teams don’t lose sight of customer needs, allowing direct voting and internal discussions on high-impact requests.
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Organize customer feedback reports on product utilities in one place
- Agile execution with built-in templates: Pre-made Agile templates for user stories, feature specs, and backlog items ensure teams don’t start from scratch. Instead of wasting time structuring every new task, Meegle auto-formats backlog items into an actionable workflow.
For instance, when a new API integration is requested, a template provides fields for tech requirements, dependencies, and expected outcomes. This reduces misalignment between PMs, engineers, and stakeholders.
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Meegle Agile development template
- Work items that build execution blocks: Every initiative on the product roadmap, from minor UI fixes to major feature rollouts, becomes a work item in Meegle. These work items break down projects into clear, manageable components. Instead of dealing with scattered to-do lists and vague action items, product managers can define, track, and execute each piece of work with precision.
The work item contains all the business context, status updates, and ownership details needed to move forward. Product managers can see progress at a glance and move from vision to execution without losing details.
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Set up a product roadmap with Meegle’s work items feature
- Cross-team integration for frictionless workflow: Meegle eliminates silos by connecting roadmaps with design specs, engineering sprint cycles, and marketing launch plans. Product managers no longer chase updates as designated teams for every department stay in sync automatically.
Meegle is best for
- Product groups with lots of stakeholders
- Cross-functional teams needing clear timelines
- Anyone managing complex product lifecycles
- Jira: For issue tracking and task management
- Jira: For issue tracking and task management
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Jira - product management tool (Source: Jira)
Jira is built for product managers who work closely with development teams. Its structured approach helps track bugs, features, and sprints in a way that matches how engineers work.
Jira simplifies development workflows—you can plan sprints, track bugs, and monitor feature progress. The system adapts to different agile methods, whether you're running scrum or kanban, and lets you measure how fast work moves through your pipeline.
Jira offers a free plan for up to 10 users. For a team of 300, the Standard plan costs $7.53 per user per month, and the Premium plan is $13.53 per user per month (both billed monthly).
Jira's features
- Scrum boards for sprint planning and backlog prioritizing
- Sprints, velocity, and burndown charts for advanced reporting
- Automated workflows for task management
- Custom issue types and fields
Jira's pros
- Comprehensive development tracking
- Highly customizable workflows
- Rich integration ecosystem
- Advanced agile metrics
- Strong integration with dev tools like GitHub
Jira's cons
- Complex setup for new teams
- Can overwhelm non-technical users
- Takes time to configure correctly
Jira's specs and configurations
- Powerful issue-tracking system: Track bugs, features, and tasks with detailed status updates
- Advanced reporting dashboards: Monitor team performance and project progress
- Enterprise security features: Role-based access control and data encryption
Jira is suited for
- Software development teams
- Agile product teams
- Technical project managers
- QA and testing teams
- Confluence: For documentation and knowledge management
- Confluence: For documentation and knowledge management
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Confluence - product management tool (Source: Confluence)
With a collaborative wiki-style documentation platform that enables teams to create, organize, and share project documentation, Confluence is an option for product management. It offers workflow connections by providing a unified platform for planning, tracking, and documenting projects with minimal context-switching.
Confluence focuses on knowledge sharing—you can write documentation with AI help, use pre-configured templates to maintain consistency and keep user feedback organized in spaces. The version control tracks document evolution, allowing teams to easily review historical changes, restore previous versions, and maintain a detailed audit trail.
Confluence provides a free plan for up to 10 users. For teams of 300, the Standard plan costs $5.16 per user per month, while the Premium plan is priced at $9.73. Enterprise pricing is customized, with all plans billed monthly.
Confluence's features
- Collaborative page creation with real-time editing
- Hierarchical spaces for different projects/teams
- Advanced permission controls
- Rich text and multimedia content integration
- Version history and document tracking
- Native integrations with Jira, Trello, and other Atlassian tools
Confluence's pros
- Seamless cross-team collaboration
- Instant visibility into project status and documentation
- Reduced information silos
- Simplified knowledge transfer
- Comprehensive audit trails
Confluence's cons
- Large volume of pages and spaces can seem cluttered to new users
- Search functionality could be improved for non-tech users
Confluence's specs and configurations
- Integration with Jira: Link pages directly to Jira issues and projects
- Smart links and integrations: Embed content from other tools directly into pages
- Advanced search functionality: Find content across all spaces and pages
- Permission management: Control who can view and edit different spaces
- Document hierarchy: Organize pages in a structured way with parent/child relationships
Confluence is suited for
- Product teams that need detailed documentation
- Remote teams sharing knowledge
- Companies building internal wikis
- Teams already using Jira
- Zoom: For virtual meetings
- Zoom: For virtual meetings
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Zoom - product management tool (Source: Zoom)
Remote teams or teams operating from various locations often rely on video meetings and virtual collaboration, and Zoom offers them these functionalities. The platform handles everything from team syncs to product launches, with tools that make remote meetings feel natural.
You get clear audio and video even with unstable connections. AI Companion helps by taking notes and creating summaries, while cloud recordings let you share important meetings with anyone who couldn't attend.
Zoom offers a Basic free plan with 40-minute meetings, 100 participants, limited docs, and whiteboards. The Pro plan ($13.33/month/user annually) extends meetings to 30 hours, includes AI Companion, 5GB cloud storage, and unlimited docs and clips. The Business plan ($18.32/month/user annually) supports 300 participants, unlimited whiteboards, and advanced admin features like SSO and managed domains.
Zoom's features
- Instant global connectivity
- Integrated chat and messaging
- User-friendly interface
- Flexible meeting configurations
- Webinar and large-scale hosting
Zoom's pros
- Consistently good video quality
- Minimal technical complexity
- Works on all devices
- Meeting recordings are easy to share
Zoom's cons
- Limited tools between meetings
- Basic free plan has time limits
- Large meetings need paid plans
Zoom's specs and configurations
- Video conferencing capabilities: HD video with adaptive quality control
- End-to-end encryption: Secure meetings even with external participants
- Cloud recording: Save meetings with automatic transcripts
- Integration with project management tools: Connects with Jira, Slack, and others
- Enterprise management features: Admin controls and usage tracking
Zoom is suited for
- Remote teams
- Companies with multiple offices in different geographocal locations
- Teams doing customer interviews
- Groups running virtual events
- Slack: For real-time communication
- Slack: For real-time communication
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Slack - product management tool (Source: Slack)
Slack serves as the communication hub where updates from all your other tools come together.
In a typical product development setup, you'll get Jira notifications about development progress, Confluence alerts about doc updates, and Meegle notifications about roadmap changes—all in relevant Slack channels. For development teams, this means bug alerts and PR notifications show up on engineering channels, while product updates and spec changes go to product channels.
Each integration can be fine-tuned—maybe you want all Jira updates in a #dev-updates channel, while only major Confluence changes appear in #team-announcements. You can also start Zoom calls directly from Slack when a quick chat needs to be a meeting, or share Confluence docs and Jira tickets for discussion.
The goal is to keep conversations focused where people are already working, without having to constantly switch between tools. Project collaboration becomes easier with Slack, and more cohesive.
Slack offers a free plan with basic features. Paid plans start at $7.25/user/month (Pro) and $12.50/user/month (Business+), with custom pricing for Enterprise Grid, all billed annually.
Slack's features
- Real-time messaging channels
- Direct and group messaging
- File and document sharing
- Advanced search functionality
- Third-party app integrations
- Video/voice call capabilities
- Custom workspace creation
- Message threading and organization
Slack's pros
- Centralized communication hub
- Reduced email dependency
- Improved team collaboration
- Enhanced information accessibility
- Context-preserving conversation threads
Slack's cons
- Notifications can get overwhelming
- Limited features for project planning
- Important info can get buried
Slack's specs and configurations
- Messaging channels: Organize conversations by team, project, or topic
- Extensive app integrations (2,600+): Connect with your entire tool stack
- Workflow automation: Create custom processes for common tasks
- Custom API: Build your own integrations when needed
- Advanced search capabilities: Find any message or file quickly
Slack is suited for
- Product teams needing quick answers
- Companies replacing email
- Groups using lots of different tools
- Remote teams staying connected
- Loom: For async collaboration and feedback
- Loom: For async collaboration and feedback
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Loom - product management software (Source: Loom)
A video-based communication, Loom converts text-based product communication to dynamic, visual narratives. It's helpful for product teams that need to communicate complex workflows, design decisions, and product updates with visual clarity. If you own a startup or work with Agile teams, you can benefit from its quick documentation approach.
You can click to record, talk through your points while showing your screen, and share a link. You can make quick edits if needed, and viewers can respond with comments or reactions at specific timestamps.
Loom’s Starter plan is free with 25 videos and 5-minute recordings. Business ($15/user/month) offers unlimited videos, editing, and branding removal. Business + AI ($20/user/month) adds AI-powered editing and automation. Enterprise includes advanced security, privacy controls, and integrations. All these prices are for annual billing.
Loom's features
- Screen recording with webcam
- Product walkthrough documentation
- User story visualization
- Feature explanation videos
- Rapid prototype demonstrations
- Async design review sharing
- User feedback collection
- Integration with project management tools
Loom's pros
- Saves time over scheduling meetings
- Makes complex explanations easier
- Share feedback with context
- Videos are easy to reference later
Loom's cons
- Free plan limits video quality
- No live collaboration features
- Basic editing tools only
Loom's specs and configurations
- Available on Mac, Windows, iOS, Android: Record from any device
- Chrome extension available: Quick access while browsing
- Video editing capabilities: Trim, cut, and adjust recordings
- Sharing and embedding options: Share via link or embed in other tools
- Integration with major platforms: Works with Slack, Jira, and others
Loom is suited for
- Remote product teams
- Cross-functional groups
- Training and documentation teams
- Customer support teams providing demos
- Confluence whiteboards: For ideation and brainstorming
- Confluence whiteboards: For ideation and brainstorming
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Source: Confluence Whiteboards
Confluence Whiteboards is a digital collaborative whiteboarding tool integrated within Atlassian's Confluence platform for team collaboration and brainstorming. It gives your team a space to brainstorm and plan together, by combining the freedom of a whiteboard with direct connections to your product development tools, so ideas can move straight into action.
Confluence's features are for collaborative thinking—teams can work together in real time, use templates to structure sessions, and turn ideas directly into Jira tickets. You can mix freeform drawing with structured sections, and keep everyone focused with built-in timers.
Confluence whiteboards are built into Confluence.
Confluence Whiteboards' features
- Real-time team editing
- Ready-to-use template library
- Infinite canvas designs
- Visual organization tools
- Cross-device compatibility
- Session timers and tools
- Smart sections for structure
Confluence Whiteboards' pros
- Makes remote brainstorming natural
- Templates help guide sessions
- Ideas convert to tasks easily
- Works well with existing tools on Confluence
Confluence Whiteboards' cons
- Needs Confluence subscription
- Not great for long-term tracking
- Limited compared to dedicated tools
Confluence Whiteboards' specs and configurations
- Direct Jira issue creation: Turn ideas into tickets instantly
- Embedded content support: Add docs and links directly in boards
- Template library: Start quickly with pre-built layouts
- Cross-tool integration: Works with your existing workflow
- Enterprise-grade security: Keeps your planning secure
Confluence Whiteboards is suited for
- Product teams planning features
- UX teams sketching solutions
- Sprint planning groups
- Teams running remote workshops
- Optimizely: For A/B testing
- Optimizely: For A/B testing
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Optimizely - product management software (Source: Optimizely)
Optimizely connects experimentation with feature management and personalization for continuous product improvement. It helps you run A/B tests on your website, features, and content to see what actually works with real users.
You can test anything from UI changes to feature rollouts, use AI to optimize results, and track how changes affect user behavior. The platform manages the whole process from setting up tests to analyzing results.
Pricing available on request.
Optimizely's features
- Website A/B testing
- Feature flag management
- Data-driven personalization
- Content experiments
- Performance tracking
- Statistical analysis
Optimizely's pros
- Powerful testing capabilities
- AI helps optimize results
- Detailed analytics built-in
- Handles complex experiments
Optimizely's cons
- Expensive for smaller teams
- Setup needs technical skills
- Complex for basic testing
Optimizely's specs and configurations
- Warehouse-native analytics: Handle large amounts of test data
- Integration capabilities: Works with your existing tools
- Content orchestration: Manage content testing at scale
- Experience-led commerce: Test shopping experiences
- Enterprise-grade security: Keeps testing data safe
Optimizely is suited for
- Data-driven product teams
- Large e-commerce sites
- Content-heavy platforms
- Teams with developer resources
- Open DevOps: For connecting dev and ops
- Open DevOps: For connecting dev and ops
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Open DevOps - product management software (Source: Open DevOps, Atlassian)
Open DevOps by Atlassian is a toolchain built for teams who want to connect their development and operations tools in one place. It creates a single view of how code moves from idea to production, without forcing teams to change their existing tools.
Open DevOps unifies different development tools—you can keep using GitHub for code, Jira for tasks, and your preferred deployment tools, while Open DevOps connects everything automatically. This means less time configuring tools and more time shipping features and moving your product strategy forward.
Open DevOps is free for up to 10 users on Jira, Confluence, and Opsgenie, and up to 5 users on Bitbucket. Beyond these limits, users can upgrade to paid plans for individual products.
Open DevOps' features
- Integrated toolchain with Jira as the hub
- Automated CI/CD pipelines for faster deployments
- Incident management tools for quick issue resolution
- Custom dashboards to track project health
- Third-party DevOps tools integration
- Security scanning
Open DevOps' pros
- Flexibility to use preferred tools
- Automates development cycle
- Shows full development flow
- Strong Jira integration
Open DevOps' cons
- Needs technical knowledge
- Complex for non-developers
- Setup takes time
Open DevOps' specs and configurations
- Out-of-box tool integration: Works immediately with major dev tools
- Third-party tool support: Add your preferred tools easily
- Automated configurations: Reduces manual setup time
- DevOps templates: Start with proven practices
- Development best practices: Built-in security and quality checks
Open DevOp is suited for
- Engineering teams using multiple tools
- DevOps-focused organizations
- Teams scaling development processes
- Groups needing better deployment tracking
- Amplitude: For data collection
- Amplitude: For data collection
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Amplitude - product management tool (Source: Amplitude)
Amplitude, a product analytics platform, allows managers to understand exactly how users interact with their product. It tracks everything from basic usage to complex user journeys, turning data into insights you can actually use.
You can see user behavior in real time, replay actual sessions, and test new features with built-in experiments. AI helps spot patterns and opportunities you might miss, while the CDP keeps all your customer data organized.
Amplitude offers a free Starter plan for up to 50K monthly tracked users. Paid plans start at $49/month (Plus, up to 300K MTUs, billed annually), with custom pricing for Growth and Enterprise plans, which include additional features.
Amplitude's features
- Behavioral analytics to track user actions
- A/B testing to evaluate new features
- Retention analysis to measure user loyalty
- Funnel tracking to optimize conversion paths
- Cohort analysis for targeted strategies
Amplitude's pros
- Actionable insights from user behavior
- Live session replays
- Clear impact measurement for features
- Predictive analytics for better planning
- Scalable for startups and enterprises alike
Amplitude's cons
- Takes time to learn
- Can be data-heavy
- Needs analytics expertise
Amplitude's specs and configurations
- One-line code implementation: Quick setup on any platform
- Integration ecosystem: Connects with your tech stack
- Data warehouse exports: Use data anywhere you need
- Custom dashboards: Build views for different teams
- Advanced segmentation: Slice data any way you need
Amplitude is suited for
- Data-driven product teams
- Growth-focused companies
- User experience researchers
- Digital optimization teams
- Figma: For design and prototyping
- Figma: For design and prototyping
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Figma - product management tool (Source: Figma)
Cloud-based Figma works best for teams who need to design and prototype products together in real time. It puts designers, product managers, and developers in the same space so that everyone can contribute to the design process from start to finish.
Its single-platform user interface means multiple people can work on designs simultaneously, use AI to speed up common tasks and create interactive prototypes to test ideas. When designs are ready, developers get exactly what they need to build features correctly.
Figma offers a free Starter Team plan with 3 collaborative design files. The paid plans start at $15/full seat/month (Professional), $45/full seat/month (Organization), and $75/full seat/month (Enterprise), when billed monthly.
Figma's features
- Live design collaboration
- AI design assistance
- Interactive prototypes for user flows
- Reusable component libraries
- Developer handoff with code snippets
- Version control to track changes
Figma's pros
- Real-time team design
- Works in any browser
- Consistent designs via shared libraries
- Faster iterations with built-in prototyping
Figma's cons
- Not for project tracking
- Design-focused only
- Can get resource-heavy
Figma's specs and configurations
- Browser-based platform: Access designs anywhere
- Dev mode integration: Clean handoff to development
- Design system support: Build and maintain component libraries
- Version control: Track all design changes
- Plugin ecosystem: Extend with custom tools
- Enterprise security: Protect design assets
Figma is suited for
- Product design teams
- UI/UX designers
- Cross-functional product teams
- Design system managers
Choosing the best product management software in 2025
Modern product development requires a thoughtful combination of collaboration tools, each serving a specific purpose in your workflow. Jira tracks development work. Confluence keeps your documentation organized, while Slack and Zoom handle team communication.
For specific needs, tools like Figma manage design and prototyping, Amplitude provides user insights, and Optimizely handles testing and optimization. The key is choosing tools that work together seamlessly, reducing friction in your workflow rather than creating new challenges.
Meegle helps you plan, visualize and execute your workflow, and ties in easily with other tools. You can get started on this with our project lifecycle template.
Designed for teams and professionals across industries, this template provides a comprehensive roadmap that transforms how you manage projects:
- Flexible framework: Covers all five crucial project phases–initiation, planning, execution, monitoring and controlling, and closing
- Universal applicability: Perfect for product and project managers, team leaders, operations managers, construction teams, and event planners
- Pre-set work items: Includes built-in tracking for projects, risks, costs, and tasks.
Get started with Meegle's Project Lifecycle Template and experience a structured, intuitive approach to planning and execution.
FAQs
What are the benefits of product management tools?
Product management tools help teams stay organized, track progress, and collaborate efficiently. They provide a clear view of tasks, responsibilities, and project timelines, making complex workflows easier to manage.
- Keep teams aligned with a shared project workspace
- Track tasks easily and see who’s doing what
- Plan work efficiently with clear workflows
- Improve communication with real-time updates
- Make informed decisions using project insights
- Simplify complex projects into manageable steps.
Why should you use product management tools?
You need specialized tools for product management because:
- Work happens across different locations and time zones
- Teams need to manage projects with many moving parts
- Decisions need to be backed by data and customer insights
- Multiple teams need to stay aligned on goals
- Changes need to be communicated quickly.
What tools does a product manager need?
Every product manager needs:
- A roadmap tool to plan and track progress
- Project management software to handle day-to-day work
- Documentation to keep information organized
- Communication tools for team alignment
- Analytics to track product performance
- Design tools to work with UX teams.
What features should product management software have?
When choosing a product management tool, prioritize these features:
- Real-time collaboration capabilities
- Integration with your existing tools
- Clear task and progress tracking
- Strong search and organization
- Analytics and reporting
- Permission controls and security
- Mobile access for remote work.
