Are you on the hunt for an Asana alternative? You’re definitely not the only one.
Since its launch in 2008, Asana has become one of the most popular project management tools. It’s loved for its clean design, broad feature set, and various integrations. Whether you’re organizing a simple to-do list or managing a large, complex project, Asana has you covered.
That said, it might not work for everyone.
While Asana promises to simplify workflows, things can get messy as projects scale up. As your project grows, the dashboard can quickly become cluttered, with tasks piling up and deadlines becoming unclear. This makes managing projects more time-consuming and frustrating, which defeats the purpose of using a tool to make work easier.
We’ve researched and picked the top 10 Asana alternatives that offer unique features. We’ve also highlighted each tool’s pricing model, strengths, and weaknesses so you can easily compare and find the one that best fits your needs.
Why Look for Asana Alternatives?
Asana is certainly one of the top project management tools, but it’s not a “one-size-fits-all” solution. Lately, the company has made more headlines for its CEO’s clash with billionaire Elon Musk than for its effectiveness in helping managers stay productive.
Here’s why you should look for Asana Alternatives:
Asana’s Interface Isn’t as Intuitive as It Seems
Even though Asana is often praised for being easy to use, its dashboard isn’t very intuitive. As your project grows, the navigation can quickly become confusing. Tasks start piling up, making the dashboard look disorganized.
When you add sub-tasks or dependencies, things get more complicated, making it hard to keep track of everything. Identifying and reassigning tasks becomes a challenge, slowing down the workflow.
Here’s what a user has to say:
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Asana’s Pricing Can Be Misleading
Asana’s pricing structure can leave users feeling a bit blindsided. The platform hides some costs, and the minimum seat requirement is only revealed during checkout. For example, the Starter plan has a 5-seat minimum, but this isn’t mentioned upfront on the pricing page.
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This lack of transparency can be frustrating, especially when the price climbs to $67.45 per month without clear warnings.
Limited Collaboration with Only One Assignee Per Task
Asana doesn’t allow you to assign a task to more than one person. This is a big issue for teams that need collaboration. Without the ability to assign tasks to multiple people, teams often end up using other tools to communicate.
This adds unnecessary complexity to the process and can lead to inefficiencies, forcing teams to find workarounds.
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Top 10 Asana Alternatives
If you're an Asana user thinking about making a change or simply exploring new tools, we've got you covered with our list of the best Asana alternatives. Let’s take a look!
- Meegle
- Meegle
Asana works great for simple projects. It offers easy-to-use templates for quick setups.
However, if you're handling more complex, cross-functional projects, Meegle might be the better choice. Meegle stands out with its advanced task dependency visualization and unmatched customization options. This makes it perfect for managing intricate workflows and ensuring smooth project execution.
Here are some of the other reasons why Meegle stands out from the rest of the Asana alternatives:
Visually map the entire project lifecycle with comprehensive workflow templates
Asana's workflow feature automates repetitive tasks, like assigning work based on custom fields. While this is helpful, Meegle takes it a step further. Meegle’s workflow concept goes beyond simple task automation. It lets you visually map the entire project lifecycle, making collaboration easier and more transparent.
With Meegle, your team can track every step from start to finish. The platform offers ready-made templates for different industries, such as software development, marketing, and operations.
Some of these templates include the Meegle Agile Development Template for Software Development, the EDM Marketing Template, and the Issue Resolution Template by Meegle. These project management templates are built with proven best practices so teams can quickly get started and succeed.
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Example of a workflow template in Meegle
Enhanced visualization of tasks
Asana provides basic dependency types like "Blocked by" and "Blocking." These may work for small teams with simple projects but often fall short in more complex scenarios. For example, in a software development project, front-end and back-end tasks need to be finished before testing begins.
Meegle solves this problem with advanced workflow diagrams. These diagrams give a clear visual of task dependencies, covering both upstream and downstream activities. This detailed mapping helps every team member understand task sequences and timing, ensuring smooth transitions from one milestone to the next.
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Visualize task dependencies including both upstream and downstream activities
Crustal clear project hierarchy
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Organizes tasks, milestones, and goals in a logical structure
With its tree view feature, Meegle goes beyond the usual table, Kanban, and Gantt views. This view helps you visualize tasks in a clear hierarchy, which is perfect for organizing projects.
Picture managing a software development project where goals are broken down into versions, features, and issues. Meegle’s approach gives project managers a detailed, easy-to-follow structure for handling releases. Additionally, the project level is fully customizable, so you can adjust it to fit your specific needs.
High degree of customization
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Adjust workflows or create custom task fields with Meegle’s customizability
Asana is a great option for simple projects, thanks to its easy-to-use templates. It’s perfect for projects where speed and simplicity are the main priorities. But when complexity increases and you need a more customized approach, Meegle takes the lead.
Meegle provides deep customization options that go well beyond the basics. It offers field types like text, roles, voting, and node synchronization. You can set up business processes with tailored automation rules. Meegle also allows custom work items and fields, so your project management system matches your business needs perfectly.
Key Features
- Visually map out complex project dependencies between tasks
- Create tailored workflows for different projects and teams with the ability to define custom fields, statuses, and triggers
- Switch between table, tree, Kanban board, and Gantt chart views to visualize projects from different perspectives based on your needs
- Set up complex dependencies between tasks, including "must-finish-before," "should-finish-before," and "can-start-after" relationships
- Real-time updates, comments, task assignments, and notifications to facilitate seamless collaboration
- Access ready-to-use project templates for common workflows across various industries
- Use the platform's built-in features that align with agile practices like sprint planning, backlog management, and iterative development
Cons
- Meegle is feature-rich project management software, so there is a learning curve involved if you want to use its functionality fully.
Pricing
- Standard: $9/month per user
- Premium: $16/month per user
- Enterprise: Custom pricing
- Productive – The All-in-One Alternative for Agencies
- Productive – The All-in-One Alternative for Agencies
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Productive.io is an all-in-one work management tool designed for agencies, teams, and freelancers. Unlike Asana, which focuses primarily on task management, Productive.io integrates project tracking, time management, budgeting, and team collaboration into one platform.
You can manage projects from prospect to payment, efficiently plan resources, and track time to keep projects on schedule. Real-time reporting and collaboration tools provide a single source of truth for all project data.
Key Features
- Centralize all your data in one agency management system
- Manage projects from prospect to payment, covering every step in between
- Use a single tool for complex budgeting and resource planning
- Keep all financial data, leads, budgets, and team communication in one place
Cons
- Some say that the platform’s advanced features, like setting up integrations or advanced reporting, can be difficult to learn
Pricing
- Essential: $9/month
- Professional: $24/month
- Ultimate: $32/month
*All prices are billed annually
- Airtable – A Customizable Platform for Businesses
- Airtable – A Customizable Platform for Businesses
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If you're after a project management tool that leans more into data handling, Airtable could be just what you need.
At its core, Airtable looks a lot like a spreadsheet, which makes it easy to get started. You can pick from templates based on your team type, like marketing or sales, or build your project base from scratch.
Once you're in, you can add custom fields and columns to each row, turning Airtable into a versatile project management hub with due dates, assignees, and attachments. Plus, you can switch between multiple view options, such as Kanban, Gantt, calendar, gallery, or timeline, to see your project from different angles.
On top of that, Airtable gives you access to over 80 apps, letting you enhance and integrate your projects—or even create your own custom app.
Key Features
- Use customizable templates to streamline project management
- Integrate with tools like Slack and Google Drive to enhance workflows
- Foster collaboration with features that improve team communication
Cons
- It’s expensive, and costs can rise with extra features and users
Pricing
- Free
- Team: $24/month per seat
- Business: $54/month per seat
- Enterprise Scale: Custom pricing
- Trello – A Good Option With Kanban Boards
- Trello – A Good Option With Kanban Boards
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If you're a visual thinker who loves easily organizing projects, Trello is a great match. Trello simplifies project management by letting you organize tasks on an intuitive Kanban Board, making workflows visually clear and easy to manage. Just drag cards between columns like “To Do,” “Backlog,” “In Progress,” and “Done” to update everyone on your team instantly.
This visual setup gives you an immediate sense of project flow, helping you spot progress, bottlenecks, or resource gaps with just a glance. Trello's Power-Ups also lets you add advanced features so you can keep the interface clean while scaling up functionality when needed. Custom fields allow for further personalization, while labels make it easy to set task priorities.
Key Features
- Quickly get a project snapshot with a streamlined, Kanban-based layout
- Display project information visually using Boards, Lists, and Cards
- Gather project data, like member details and due dates, in one convenient place
- Personalize Trello cards with custom fields to suit specific business needs
- Automate workflows with the built-in Butler AI assistant, setting rules for common tasks
Cons
- Lacks real-time chat or smart notifications
- The basic card system may not handle highly complex projects well
- Collaboration features beyond the Board view are available only with paid plans
- Does not offer 24/7 support
Pricing
- Free
- Standard: $5/month per user
- Premium: $10/month per user
- Enterprise: $17.50/month per user for 50 users
- Teamwork – A Solid All-in-One Solution
- Teamwork – A Solid All-in-One Solution
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Via:
If you need simple project management software to track performance and timelines, TeamWork is a great choice. While most project management tools offer real-time project insights, TeamWork goes above and beyond with customizable reporting features. You can create personalized dashboards to track key metrics, from finances and timelines to team workloads and more.
This level of project monitoring makes it easy to catch potential issues before they escalate. Additionally, TeamWork’s reports provide an in-depth look at project health, keeping stakeholders informed and aligned.
However, some of the more advanced features are only available on paid plans, so upgrading may be necessary for larger projects.
Key Features
- Efficiently manage resources and balance workloads
- Use the built-in time tracker for invoicing, expense tracking, budgeting, and calculating billable hours
- Organize tasks and subtasks with custom fields, tags, and versions
- Collaborate smoothly with internal and external stakeholders through comments, messages, documents, and proofs
- Automate workflows and start projects with customizable templates
Cons
- Admins may face challenges tracking access and permissions across multiple projects
- Lacks real-time chat support for instant communication
Pricing
- Deliver: $10.99/month per user
- Grow: $19.99/month per user
- Scale: $54.99/month per user
- Enterprise: Custom pricing
*All prices are billed annually
- ClickUp – A Collaboration Tool for Remote Teams
- ClickUp – A Collaboration Tool for Remote Teams
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ClickUp is a versatile, all-in-one work management solution for small and large teams across various industries. Compared to Asana, ClickUp provides a more flexible experience with its 24/7 customer support and rich features—even on the Free Forever plan.
With multiple view options, such as Gantt, Mind Maps, List, and the Kanban-like Board view, teams can easily choose the best way to track their projects. The customizable task statuses provide clear visibility into each project stage, helping everyone stay informed.
Additionally, ClickUp integrates smoothly with over 1,000 tools, from email and cloud storage to messaging platforms, ensuring your team’s favorite apps connect seamlessly.
Key Features
- Access an extensive set of features, even on the Free Forever Plan
- Enjoy an intuitive, easy-to-learn user interface
- Customize your workflow with multiple views like Board, Gantt, List, and Mind Map
- Collaborate effectively using the robust Docs feature with nested pages, real-time edits, comments, and assignments
- Integrate smoothly with over 1,000 tools
Cons
- The mobile app still lacks some features available on the desktop version
- The extensive feature set may initially feel overwhelming for new users
Pricing
- Free Forever
- Unlimited: $7/month
- Business: $12/month per user
- Enterprise: Custom pricing
- ClickUp Brain: Add to any paid plan for $5 per Workspace member per month
- Jira – An Option for Agile Project Management
- Jira – An Option for Agile Project Management
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Initially developed by Atlassian for software developers to track issues, Jira has grown into a versatile project and task management tool. It's especially popular in Agile project management, where teams rely on it to keep projects organized and moving forward.
For a complex Agile project, Jira lets teams break down tasks into sprints, making it easier to manage projects. It offers two project setup options:
- Company-managed projects: Designed with standard, admin-controlled workflows
- Team-managed projects: A more flexible, independent workspace for specific team needs
Jira’s multiple views, like boards and timelines, simplify tracking sprint tasks, helping you identify roadblocks for smoother workflows. Plus, team members can collaborate across departments, share ideas, and exchange task details, making cross-team communication effortless.
Key Features
- Support workflow automation for increased efficiency
- Access to various task views ideal for Agile teams
- Use templates for roles in HR, marketing, and IT
- Integrate with Atlassian Work Management and other major apps
- Use task management apps available for Android and iOS
Cons
- Expect occasional slowdowns with the system
- Some users report the platform needs to improve its UI and dashboard for easier navigation
Pricing
- Free: Up to 10 users
- Standard: $7.53/month per user
- Premium: $0/month per user
- Enterprise: Custom pricing
- Basecamp – A Good Team Collaboration Option
- Basecamp – A Good Team Collaboration Option
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Unlike Asana—which is simply a task management tool—Basecamp is an all-in-one collaboration hub. This makes it ideal for teams that want to handle everything from to-do lists and calendars to instant messaging and file management all in one place. It’s particularly well-loved by remote teams who need to stay connected and organized.
What sets Basecamp apart is how easy it is to collaborate with external clients and partners. Similar to Trello, you can control exactly what information you share with them, ensuring seamless collaboration without any hassle.
Another huge perk is Basecamp’s pricing model. Instead of charging per user, it has a flat monthly fee. This makes it a scalable option that grows with your team, especially for larger organizations.
Key Features
- Offer built-in workflows to collaborate with external clients easily
- Interact with Basecamp’s intuitive interface through simple drag-and-drop actions
- Charge a flat monthly fee, regardless of how many users you add
- Use collaboration tools like Campfire to interact with team members
- Create, store, share, and discuss files, whether physical or cloud-based
Cons
- Lack essential features like Gantt charts and task assignments found in most tools
- Face issues with freezing on messaging boards and chats
Pricing
- Basecamp: $15/month per user
- Basecamp Pro Unlimited: $299/month per user
- Smartsheet – A Good Task Management Software
- Smartsheet – A Good Task Management Software
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Smartsheet works like a spreadsheet for managing tasks, but it has extra features to simplify your workflow. It could be a perfect fit if you're used to tracking tasks in Excel but want something with fewer calculations.
This tool combines all your task and project management needs under one roof. It helps you schedule tasks, break them down into subtasks, assign resources, and monitor progress—all from a single platform.
Smartsheet is ideal for teams tackling large projects, thanks to its templates for agile projects, OKRs, budgeting, and resource management. These features make it one of the best alternatives to Asana. It also enables task automation, real-time collaboration, and in-depth analytics. Plus, it integrates smoothly with tools like Google Workspace and Microsoft Teams, which you might already use.
Key Features
- Uses a spreadsheet-style format for project management
- Access advanced tools to track complex projects effectively
- Support for real-time communication for team collaboration
- Apply templates designed for agile project workflows
- Integrates with a variety of communication, data visualization, and project management apps
Cons
- Expect a learning curve for mastering advanced features
Pricing
- Free (for up to two task editors)
- Pro: $9/month per user
- Business: $19/month per user
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing
*All listed prices refer to the yearly billing model
- Microsoft Project – A Solid Option for Collaboration Features
- Microsoft Project – A Solid Option for Collaboration Features
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Microsoft Project has been around for nearly 40 years, serving thousands of businesses worldwide. If you're looking for a more advanced alternative to Asana, it might be just what you need.
Although it's a more complex tool, Microsoft Project excels at handling large-scale, multi-stakeholder projects. It's not ideal for managing simple tasks, but for those larger, more intricate projects, it’s more than capable of getting the job done.
Key Features
- Deploy as on-premises or cloud-based software for flexibility
- Manage dynamic schedules based on project duration, team strength, and effort
- Collaborate with team members via Microsoft Teams for file sharing, chats, and meetings
- Build interactive dashboards with Power BI to track progress and project dependencies
- Ability to integrate with Microsoft 365 apps like Loop, Outlook, Viva Goals, and Teams
Cons
- More suited for portfolio management, not ideal for smaller projects
- Steep learning curve makes it challenging for beginners to pick up
- Lacks integration with third-party apps and platforms, limiting flexibility
Pricing
Cloud deployment
- Planner Plan 1: $10/month per user
- Project Plan 3: $30/month per user
- Project Plan 5: $55/month per user
On-premise deployment
- Project Standard 2021: $679.99 one-time purchase
- Project Professional 2021: $1,299.99 one-time purchase
- Project Server: Custom pricing
Choosing the Right Software
Managing projects and staying one step ahead is exhausting, especially when tools hold you back. As a project manager, you handle various team needs while keeping things on track. But Asana can make it tough to get a full, consolidated view of all the projects on your plate.
If the tool has become hard to customize and isn’t supporting your team, it might be time to switch to something better.
Here are five signs that your team needs an Asana alternative:
- You hesitate to onboard a new team member to your project tool. Training them properly is critical, but if it feels too much, it's a sign of trouble.
- Every task is treated as urgent. There's a big difference between busy periods and pure chaos. When your team is burnt out, your project management tool isn’t working.
- Your reports leave stakeholders confused and underwhelmed. What should be a quick task, like creating project reports, ends up raising more questions.
- Your team uses other tools to get things done. When your project management tool isn’t enough, people turn to side tools that actually work.
- No one knows what the others are working on. Without transparency, deadlines and crucial details are missed.
Here’s what you should look for in Asana alternatives:
- Task Management Features: Look for tools with strong task management features such as assigning tasks, setting due dates, task dependencies, and subtasks. These features help you break down complex projects into manageable pieces
- Reporting & Analytics: Check if the tool offers robust reporting options, such as progress tracking, performance analytics, or task completion metrics
- Time Tracking: For teams that bill clients or need to track hours, a built-in time tracking feature can ensure projects stay on budget and deadlines are met
- Easy-to-Navigate Interface: The platform should be easy to use and navigate, with minimal training required for team members to jump right in
- Integration Capabilities: Your new tool should integrate seamlessly with your existing tech stack, like Slack, Google Drive, and calendar apps. This streamlines your workflow and keeps everything connected
- Scalability: As your team grows, your tool should grow with you. Ensure the tool can handle increasing complexity and larger teams without losing efficiency
- Resource & Budget Management: For more complex projects, tools that offer resource planning, budgeting, and workload management features can help keep things organized and on track
Find the Right Asana Alternative For Your Team
Not every project management tool works for every team. While Asana is a powerful solution, it may not fit everyone’s needs. Each team has its own workflow for managing tasks, and some tools work better for different approaches.
Choosing the right tool might feel challenging, but don’t worry. There are plenty of options out there, and new Asana alternatives appear regularly. These tools offer different features, pricing, and integrations, which could be more suitable for your team.
Ultimately, the best way to find the right fit is to test it out yourself. Do your research, take your time, and choose the tool that helps your team succeed. If you need a place to start, sign up for Meegle!
