Trello and Monday.com are creme de la creme for task management and work management platforms available today. However, they may not be suitable for everyone since different businesses have different needs.
While Monday is referred to beacause of the level of customization on its dashboards, Trello is an easy-to-use work management platform with Kanban-style boards ideal for simple and small project teams.
To help you choose the right one, we've shared the detailed Monday.com vs Trello comparison. Here, we've compared the two platforms based on features, pricing they offer, ease of use, and whether the platform is suitable for simple tasks or complex jobs. Let's dive in.
Monday.com vs Trello Comparison At A Glance
Here’s a quick look at how these two work management platforms fare against each other:
Feature Comparison: Trello vs Monday.com
Here is how Trello and Monday.com differ in features:
Customization
Monday offers comprehensive project, task, and portfolio management with extensive customization. You can:
- Drag-and-drop widgets on dashboards.
- Rename or add widgets.
- Toggle between different views (Timeline, Kanban, Gantt, etc.)
- Configure custom automation rules to trigger notifications and status updates.
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Alt text: Monday customization option
Trello, while intuitive, focuses on simplicity with customizable Kanban boards. It allows you to:
- Add columns and move cards between them.
- Create custom fields (dropdowns, checklists, due dates).
While Trello provides all the necessary customization for simplifying your workflows, Monday.com offers greater flexibility, which you might need with complex projects.
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Alt text: Custom fields for Trello cards
Work views
Monday outclasses Trello in terms of views they offer for task management. Once you get started, you can set up and switch between 27 different views, such as the Kanban view, Gantt chart, Timeline view, Map view, Calendar, and others.
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Alt text: Monday add varied views option
Caption: Visualize your board's information in different ways to analyze and report on your data - Source: monday.com
Its Kanban boards offer easy drag-and-drop of tasks with intuitive color coding, which allows you to sort through different filters quickly.
Similarly, the Gantt chart is highly customizable, allowing you to set critical paths, create task dependencies, and automate actions. However, the Gantt view, along with dependency, is available in the Standard and above plans, which even lacks the baseline and critical path setup.
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Alt text: Monday Gantt view
If you need features like baseline and milestones in Gantt charts, you’ll need to purchase a Pro or Enterprise plan for that.
Trello, on the flip side, offers limited (only 7) views, such as Board, Timeline, Calendar, and Map. While Kanban is Trello’s core strength, additional views like Gantt require third-party Power-ups.
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Alt text: Trello Board view
Trello functions similarly to a spreadsheet, but its Kanban capabilities and minimal learning curve make it a suitable choice for basic task management.
Automations
Monday.com boasts vast automation capabilities, both basic and advanced. There are over 100 pre-built automation templates for different tools such as Gmail, Gitlab, Slack, and others.
You can automate the notifications, status changes, due dates, and certain repetitive or recurring tasks–all using the pre-made templates. Monday also allows you to set up the custom automation rules and save them for your future projects.
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Alt text: Trello automation builder Butler
For instance, a card with an approaching due date will automatically move to a ‘To-do list.’ When a due date is even closer, you will have a red label against the card.
Moreover, a completed task can be moved to the column by simply clicking on the ‘Done’ button on the back of the card. This saves teams from switching between different tabs. Butler even identifies the repetitive tasks within the board and suggests automation based on your actions.
Overall, Trello gives a good run for money to Monday.com in terms of automation. (Except that it has fewer automation templates!)
Integrations
Monday offers over 200+ native deep integration with tools such as Slack, Mailchimp, Outlook, Microsoft Teams, and various productivity, collaboration, CRM, and marketing tools. You’ll love it for its flexibility in automating this integration within your workflow.
Let's say you integrate Gmail with Monday. Now, you can set up triggers and initiate actions for your project. If someone changes the project status, all the relevant teams or people automatically get notified through an email.
Overall, Monday.com allows you to automate workflows, sync data, and improve productivity. It also integrates with Trello so that you can switch between tasks and cards simultaneously.
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Alt text: Monday Automation Center
Caption: No-code automation processes with predefined conditions and triggers for routine task management - Source: Monday
Trello’s strongest feature is its Power-Ups, which are like superpowers for the project teams. These power-ups introduce entirely new features directly into your board. A Power-Up might add advanced calendar views, enable voting on tasks, or support goal tracking, all within the Trello environment.
The platform also allows you to build a private custom Power-Up for your team or company to streamline more niche workflows
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Alt text: Trello PowerUps
Caption: Featured Power-Ups for more range with customization to task and project management - Source: Atlassian
For even broader functionality, Trello too integrates with more than 200 third-party tools such as Slack, Outlook, Freshdesk, Evernote, and more.
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Alt text: Trello integrations
Caption: Trello's API allows integration of 214 tools from different aspects of work into your processes - Source: Atlassian
With just a click, you can perform actions directly on the Kanban board without the need to switch to another tool.
So, when you’ve activated the Slack power-up for Trello, your team can use Slack messenger within Trello's interface.
However, this will require you to configure your integration, and you might need a subscription to the third-party tool.
Ease of Use: Monday.com vs Trello
Most of the customer feedback about Trello boasts highly of its intuitive user interface. From starting a new project to inviting team members, Trello’s drag-and-drop navigation makes it simply a no-brainer. It takes a few clicks to onboard and kick off your project.
Each Trello Kanban board represents a project using a pull system that depicts linear progression of the different stages (from initiation to completion).
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Alt text: Kanban pull system flow
Within each board, you can create lists and categorize different stages or aspects of the project.
You can also add the cards to your list for individual tasks. Its comprehensive board view gives you details about the task's due dates, descriptions, and labels—all in one place.
Compared to Trello, Monday is a bit trickier and comes with a slight learning curve. You might have initial hiccups setting up projects customizing the columns, and the sheer number of features makes it a bit overwhelming.
Overall, Monday would feel complicated for the ones who haven’t previously used work management software.
Pricing Comparison: Trello vs Monday
Both Monday.com and Trello offer a free plan, but there’s a difference in their set of features and pricing options. While Monday’s free plan offers limited features with up to two users and no dashboards, Trello's free plan gives access to features such as unlimited power-ups, ten boards and ten collaborators.
Monday pricing
Monday.com offers four pricing tiers: Basic, Standard, Pro, and Enterprise.
- Basic Plan – Starts at $12 per seat/month (monthly subscription). It includes unlimited viewers, and unlimited items, but just one dashboard.
- Standard Plan – With this plan, you can add guest access, timeline view, calendar view, Gantt view, and up to 250 monthly automations and integrations. You only need to pay an extra $2 per seat per month (Priced at $14 per seat/month) to get these features.
- Pro Plan – At $24 per seat/month, the Pro plan introduces advanced features such as native time tracking, private boards, formula columns, and up to 20 dashboards.
- Enterprise Plan – Best for large-scale businesses, the Enterprise plan comes with enterprise-level automations, advanced reporting, and customized onboarding support. You will have to get in touch with their sales team for a custom pricing plan.
Trello Pricing
Trello’s has a simpler pricing structure and starts with a generous free plan for personal task management. If you need enhanced features, you can upgrade to a paid plan:
- Standard Plan – For $6 per user/month, you get unlimited boards, unlimited collaborators, and up to 1,000 automation runs per month.
- Pro Plan – The Pro plan includes additional views (timeline, board, calendar), workspace templates, and priority support at $12.50 per user/month.
Overall, Monday's pricing subscription is meant for complex projects, whereas Trello subscription plans work well for medium-sized project management teams.
Monday.com pros and cons
Monday.com pros
- Ability to set up highly customizable workflows
- 100+ templates for automating workflows
- Native time tracking tools for different project use cases
- Integration with 200 third-party apps
Here’s what users like about Monday.com:
“The most useful aspect of Monday Work Management is the to-do list feature with the ability to set deadlines and assign tasks. These features are intuitive and easy to use and adjust, and I use them every day.”- Jason C.
“Monday helps us manage our campaigns and projects effectively in our Marketing Team. It is a very easy tool to use. I like automation features; they help us scale our projects and never miss any deadlines. We use the tool daily as part of our Marketing Operations. Implementing the tool was very easy and didn't require steep knowledge. The tool integrates with other applications such as SharePoint, HubSpot, etc. This helps us see the actual work that's done by any of our team members."- Thami R.
Monday.com cons
- Lower pricing plans have limited features
- Pricier than most work management platforms
- Extensive customization can confuse users
- Various irrelevant features make navigation harder
Here’s what users disliked about Monday.com:
“The features are too many for a task; for example, a lot of the time, we do not need to fill in all the information for a task. Another thing I found confusing is every time I get an email notification and click into the task, I try to click on 'go-back' to see the entire ticket or where it is located, but it doesn't take me back, and I always need to click from the email again.”- April L.
“The biggest drawback for me is the price. It's very annoying that you can't sign up for just 1 seat because then I would say it's much more reasonably priced. I don't need the other 2 seats so it makes no sense why I should pay for it.”- Steve T.
“Sometimes, when creating a board from scratch the automations can be cumbersome. This usually occurs when trying to create a more complex automation that does not seem to catch. It can cause wasted time on figuring out what triggers are causing the default in the automation.”- Joseph D.
Trello pros and cons
Trello pros
- Intuitive user interface with Kanban-styled boards
- Power-ups make third-party integrations easier
- Affordable pricing plans for small and medium-sized teams
- Offers desktop and mobile apps
Here’s what users like about Trello:
“I love the Kanban view—it’s visually intuitive and perfect for organizing my thoughts and tasks. The free version offers a lot of workspace and ready-made templates, making it really easy to get started and stay organized. Trello is always open in my tabs and acts as my brain dump, which I find incredibly useful. I always recommend it to others, having been using it for 5 years.”- Roselle P.
“What I appreciate most about Trello is its ease of implementation, which allows for quick use without complications. Additionally, the customer support is excellent, with resources like detailed guides and active community support to help. I use Trello regularly to manage projects efficiently, thanks to its intuitive interface and flexible features that adapt to the specific needs of my team.”- Lorenzo G.
Trello cons
- Limited work views
- Limited built-in features compared to Monday
- Poor security since it was exposed to data breach last year
- Not suitable for complex tasks
Here’s what users dislike about Trello:
“Trello includes limited customization options and a lack of more advanced features, such as Gantt charts or time tracking. The pricing model is expensive for the features offered compared to other project management tools.”- Cernei G.
“When I was using it, the main problem was the lack of possibility to have a task appear in more than one space at the same time and not being able to set more than one person responsible for a task. Also, the comment section inside of a task lacked some features for me; having used other platforms that have better use of this, it was hard to adapt to a simpler model.” - Amanda Z.
“There are basically only a few features and there is no way to customize it. Boards can get very messy and chaotic, and it's easy to miss things if you're not reminded.”- Drishti J.
Why is Meegle the best alternative to Monday and Trello?
Here is why Monday and Trello seem unfit choices for various project teams.
While Monday.com is good for work management, it lacks various elements of project management. For instance, there is no tailored workflow for certain project use cases. It also lacks certain pre-defined triggers for completing an automated action.
Trello, on the other hand, is more suitable for individuals and small teams. Compared to most project management tools, it lacks various advanced features—customizable dashboards, views, and custom fields.
Meegle, with a blend of Monday’s customizability and Trello’s simplicity, emerges as the best alternative to the two. The platform offers project planning, project management, and project tracking—all in one.
Whether you need it for simple task management or for more complex workflows, Meegle offers the flexibility to scale up and down accordingly. Features such as advanced visualization, real-time customized dashboards, and the ability to build workflows with task dependencies further add to Meegle’s functionality.
Meegle offers a high level of customization options
Meegle outclasses Monday’s customization while managing to keep it fairly easy to use. With Meegle, everything in your project can be customized, right from the dashboards to your workflow templates.
So, whether you’re in HR, finance, technical, or any other industry, the pre-made templates are a life-saver for project managers. Within the templates, you’ll get custom formula charts and calculations so that you can display progress, resource utilization, and performance metrics in a clear way.
Meegle overhauls other project management tools in terms of its flexibility in customizing the team members, roles, and responsibilities. Combining the various shades of customization gives project teams greater control over their project.
Advanced task dependencies
Most project management software lacks the ability to interlink tasks within the workflow. If one task gets delayed, how is it going to affect other subsequent tasks.
Meegle’s approach to task dependencies links tasks in a series or parallel order, tying them together in nodes.
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Alt text: Meegle advanced task dependency
Caption: Use task dependency to interlink tasks, identify bottlenecks and reduce friction
More complex tasks are broken down into smaller sub-tasks, which give granular details about what needs to be done first and how to arrange each task. This feature is perfect for product developers and software developers, where there are several phases and teams involved in the project.
Offers feature, bug management & version release
Meegle comes out as a better alternative to Monday and Trello for the software development teams and Agile teams. Its work system allows software developers to easily track progress through visual workflows.
Project teams can track the progress of each version release and update the status in real time. The workflow facilitates the synchronization of every minute details and reminders for daily stand-up meetings.
Meegke gives access to various useful features for software developers:
- Features list that tracks each feature and categorize them.
- Bug management for tracking bugs across projects.
- Version release for viewing different software versions.
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Alt text: Meegle navigation bar with various work items
Caption: Meegle displays features, versions, releases, bugs and sprints on navigation bar.
This is significant for streamlining the collaboration between upstream and downstream stakeholders, improving the project outcomes.
View your projects in hierarchical order
Be it Monday’s varied work views or Trello’s Kanban boards; it lacks the ability to break large projects into smaller and hierarchical structures.
Meegle’s Tree view adds a layer of clarity by explicitly breaking down the large, complex projects into hierarchical order and viewing how tasks, milestones, and goals connect. The list view establishes hierarchical relationships among the goals, issues, and features.
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Alt text: Meegle Tree view
Caption: Tree view adds layer of hierarchy and structure into project
This also gives greater clarity into understanding the project roles and responsibilities and how long it should take to complete.
Its Panorama view provides a birds-eye perspective across multiple projects or departments, making it easier to align cross-functional teams and encouraging better strategic oversight.
Effective capacity planning with workload allocation
Imagine a product development process that needs constant acceleration from different departments or different tasks piled up for the product team. That’s when capacity planning with workload allocation comes into play.
Meegle’s capacity planning tool checks for the manpower distribution of team members in multiple spaces or multiple work items in one view. It also allows managers to view the tasks allotted to one person in a day.
Team leaders can view individual member schedules and assign the tasks accordingly.
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Alt text: Meegle member schedule options for capacity planning
Caption: Use member scheduling to allocate resources and view individual allocated tasks
For instance, a company experiencing seasonal spikes in demand can use capacity planning to scale up its resources, avoiding service disruptions. This ensures that team members do not burn out and stay within their work threshold.
Trello vs Monday: Which Is Better?
Monday is an excellent choice for the teams that need to handle projects with complex needs. Or someone who needs customization for their project. Though Monday is a pricier option, it gives an overwhelming number of features for effectively managing tasks and handling workloads.
Trello is perfect for smaller teams or, say, personal projects with only basic features. If you need a free project tracker and project planning tool, Trello is a suitable choice for you. (But remember that you might need more advanced features when you scale up.)
Meegle can be considered a superior option if you’re looking for a mix of Monday’s customizability and Trello’s simplicity—into one platform. It helps build tailored workflows as your team’s needs scale up and down.
