Stakeholder mapping plays a key role in project planning. It helps you identify and visualize everyone who impacts or gets impacted by your project. But with remote teams and digital tools, the old-school way of using a spreadsheet just doesn’t work anymore.
Instead, software tools let you quickly turn ideas into clear visuals. You don’t need design skills to create an effective stakeholder map. Plenty of simple tools can help, and many offer features for managing stakeholder engagement.
In this guide, we'll explore seven stakeholder management software tools that can help you map, track, and engage your internal and external stakeholders efficiently.
So, let’s get started!
What is stakeholder management software?
Stakeholder management software is a tool designed to help businesses track and manage relationships with key individuals and groups. These stakeholders influence or are affected by the company's operations, including customers, employees, investors, suppliers, partners, and government bodies.
Stakeholders fall into three main categories:
- Primary stakeholders are directly involved. For example, a tech company launching new software relies on product managers, marketing teams, and sales teams.
- Secondary stakeholders influence or are influenced by the company. These can be customers, industry analysts, and media influencers.
- Tertiary stakeholders are external but relevant, and this includes investors, regulatory bodies, and software developers who play a role in shaping outcomes.
The software typically provides features to organize and streamline communication, data sharing, project collaboration, and relationship tracking with stakeholders. Its aim is to ensure that all stakeholder relations and interactions are well-managed and that their interests are aligned with the company’s goals.
Key features to look for in stakeholder management software
When selecting a stakeholder management solution, here are a few factors to consider:
- Ease of use: The platform should be intuitive for both internal teams and external stakeholders. If it has a learning curve, built-in training and customer support should be available to assist users.
- Centralized stakeholder directory: A single hub to store and manage stakeholder details, including roles, interests, and communication history, ensuring easy access to relevant stakeholder information.
- Engagement tracking and sentiment analysis: Tools to measure stakeholder participation, responses, and concerns over time, helping teams proactively address risks and align expectations.
- Analytics and reporting: Strong reporting tools help track stakeholder engagement, track project progress, and measure the effectiveness of outreach efforts over time.
- Security and privacy: Since the software handles sensitive stakeholder data, it must comply with security regulations and offer features like encryption and access controls to protect information.
- Customizable views and dashboards: Allows stakeholders to see only the most relevant updates, minimizing information overload while improving transparency.
- Integration: The software should work with existing tools such as customer relationship management (CRM) systems, email platforms, and project management apps, preventing data silos and allowing consistent data flows.
- Seamless communication tools: Built-in messaging, automated notifications, comment threads, and approval workflows to facilitate structured discussions and decision-making.
- Role-based access and permissions: Controls who can view, edit, or manage stakeholder interactions based on their level of involvement in the project.
7 best stakeholder management software tools in 2025
To guide you in making the best choice for your business, we’ve compiled a list of seven top stakeholder management tools available.
Let’s take a look at each one of these software tools.
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Meegle - best stakeholder management software
Organizations handling multiple projects often struggle with fragmented communication, undefined roles, and scattered workflows. Meegle structures stakeholder interactions, providing a centralized system to track engagement, streamline decision-making, and refine collaboration.
Here’s how Meegle supports effective stakeholder management:
Visualize task progress with customizable workflows
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Meegle's node-driven workflow
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Manage tasks in real time across different stages with status-driven workflow
Stakeholder interactions shift from "Not Initiated" to "Engaged," followed by "Under Review," and ultimately, "Closed." The structured sequence eliminates ambiguity, reinforcing accountability at each stage.
Tasks align with milestones, approvals move through predefined steps, and every interaction links back to a structured system.
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Designate the individual responsible for specific tasks in the workflow
Assignments function through four distinct methods:
- Manual assignment: Direct task delegation
- Role-based assignment: Tasks align with predefined roles.
- Default assignment: Tasks route to a designated stakeholder automatically.
- Conditional assignment: Actions trigger based on predefined criteria.
Integration capabilities
Meegle connects with Slack, Zapier, and Lark, creating uninterrupted communication channels.
Stakeholders receive updates in real time, reducing the reliance on manual check-ins. With automation, a stakeholder inquiry generates a follow-up task, notifies key team members, and tracks responses across platforms.
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Stakeholders stay informed and collaborate in real time via centralized dashboards
For development teams, Meegle's integration with GitLab synchronizes technical and non-technical workflows. In industries such as marketing, healthcare, and construction, stakeholder feedback channels directly into project pipelines, aligning external input with internal execution.
Gain project visibility with multiple views
Meegle’s flexibility extends to how you track your project. Whether you need to see tasks in a simple list, a hierarchical structure, or a timeline, Meegle offers multiple views that help you manage everything more effectively.
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Track, organize, and prioritize tasks effectively
Here are the project views available on Meegle:
- Table View: Organize stakeholder tasks in rows and columns and sort by urgency to stay focused.
- Kanban View: Visualize task flow and track stakeholder progress with a simple, intuitive board.
- Gantt View: Monitor project timelines, milestones, and stakeholder commitments to track deadlines.
- Tree View: Break down large projects and manage stakeholder roles with a multi-level structure.
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Monitor everything, from long-term objectives to small tasks, with a customized hierarchy
Executives monitor high-level milestones, while team members track immediate deliverables. The system adapts to project complexity, maintaining clarity across roles.
Enhance collaboration
With built-in commenting and voting features, stakeholders can provide real-time feedback directly within tasks. This eliminates the need for lengthy email threads and scattered chats to keep everyone organized.
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Keep stakeholders informed by sending automated notifications or requesting approvals as soon as tasks are completed
Meegle also provides stakeholders with instant alerts for task updates, comments, and upcoming deadlines. If an action is required, simply @mention the relevant stakeholder.
Visualize your data with charts
For stakeholder management, Meegle offers various chart types to help teams track engagement and make informed decisions.
- You can create pie charts to visualize stakeholder distribution across categories, such as influence levels or communication frequency.
- Line graphs are best for tracking stakeholder sentiment over time, helping teams identify trends in feedback or engagement.
These insights enable better communication strategies and proactive issue resolution.
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Visualize your data with charts
Meegle's best features
- Provides a comprehensive view of projects with intuitive workflow diagrams
- Integrates with communication tools like Slack, Teams, and Lark for real-time updates
- Assigns roles and responsibilities using node owner features
- Offers multiple views (Table, Tree, Kanban, and Gantt) for task tracking and dependencies
- Facilitates in-project discussions with commenting and voting features
- Customizes approval workflows to maintain high quality and structure
- Uses saved views and exports to generate detailed reports for stakeholder reviews.
- Automates task progression, reducing manual handoffs and improving workflow efficiency
Meegle's pros
- Improves team communication with seamless integration of popular messaging tools
- Provides flexible views for better task management and progress tracking
- Smooth collaboration with in-app commenting, voting, and instant notifications
- Automates repetitive tasks, reducing manual errors and saving time
Meegle's cons
- Advanced features may require a premium plan
- Has an initial learning curve for complex projects
Meegle's pricing
- Free for up to 20 seats
- Standard: $8/month per user
- Premium: $12/month per user
- Enterprise: Custom pricing
2. Monday.com
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monday.com - stakeholder management software (Source: Monday.com)
Monday.com enables users to create custom stakeholder boards with color-coded statuses, automated ownership tracking, and interactive timeline views. Its Workload View allows stakeholders to see who is working on what at any moment, helping teams manage workload distribution.
Managers can trigger stakeholder approvals, status updates, or follow-ups based on predefined conditions. With customizable dashboards, you can share real-time project updates with stakeholders, giving them an instant overview.
The automation feature keeps stakeholders informed by sending notifications when tasks are completed. You can also categorize stakeholders based on their influence and interest.
Monday.com's best features
- Customize dashboards for real-time data sharing and project progress updates.
- Upload, store, and tag files for easy access based on stakeholder roles.
- Automate notifications to stakeholders when tasks are completed.
- Integrate with tools like Slack, LinkedIn, Dropbox, and Google Drive.
Monday.com's pros
- Facilitates collaboration by allowing multiple users to edit a list at the same time
- Tracks stakeholder engagement and project status easily using color-coded visual boards
- Offers alternative views, such as Timeline, Kanban, and Calendar, to track project progress
- Enables external stakeholders or partners to view boards and timelines for easy collaboration
Monday.com's cons
- Limited time and expense tracking features, making it hard to monitor task costs
- Lacks Gantt Chart functionality, which is crucial for project planning
- The interface may feel cluttered or disorganized for some users
Monday.com's pricing
For a team of 10, billed annually
- Free up to 2 users
- Basic: $9/month per user
- Standard: $12/month per user
- Pro: $19/month per user
- Enterprise: Custom pricing
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ClickUp - stakeholder management software (Source: ClickUp)
ClickUp combines project management and CRM features, so you can track tasks and key stakeholders in one place. You can also store details, like preferences, past interactions, and engagement history, for easy access.
Stakeholders can choose their preferred method for tracking project progress—Gantt charts for timelines, Kanban boards for task flow, or List views for detailed breakdowns. The Goals & OKRs feature helps executives monitor key milestones, while Docs & Whiteboards allow teams to document discussions and collaborate in real time without switching tools.
ClickUp's best features
- Use ClickUp Brain to generate concise summaries of stakeholder comment threads, draft key documents, and create actionable tasks.
- Customize task management with 35+ ClickApps to fit your stakeholder management needs.
- Save time by automating routine tasks and processes using 50+ actions, triggers, and conditions.
- Integrate ClickUp with over 1,000 tools, syncing team calendars, messaging apps, and cloud storage for collaboration across platforms.
ClickUp's pros
- Helps communicate efficiently with stakeholders with comments, mentions, and checklists
- Offers pre-built or tailor-made automation recipes for stakeholder communication and follow-ups
- Helps manage key contacts, feedback, and actions in one place with a clean, user-friendly interface
ClickUp's cons
- The platform can be congested at times, given its extensive features.
- Some users find the tool to be glitchy, requiring them to restart it frequently.
ClickUp's pricing
- Free forever - includes 100MB storage, 1 form, unlimited tasks, unlimited free plan members
- Unlimited: $7/month per user
- Business: $12/month per user
- Enterprise: Contact for pricing
- ClickUp Brain: Available on all paid plans for $7/month per user
*All prices are billed monthly
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Totango - stakeholder management software (Source: Totango)
As stakeholder management software, Totango helps you identify and map all individuals involved in a stakeholder interactions and customer engagement. Its modular design lets you select the features that fit your needs, such as creating detailed stakeholder profiles and automating engagement workflows.
Track every touchpoint, from sales meetings to support calls, and get a comprehensive view of each stakeholder's history and involvement. The platform’s AI-driven insights help you identify potential risks and engagement patterns.
With real-time reporting dashboards, you can track key metrics like engagement levels and customer health scores.
Totango's best features
- Monitor stakeholder health and engagement to identify risks and opportunities for deeper collaboration.
- Segment stakeholders by their roles, interests, or influence, allowing for tailored communication strategies.
- Identify potential churn risks before they arise using AI capabilities.
- Integrate with CRM and support tools to gather real-time data, providing necessary insights.
Totango's pros
- Customizes configurations for better use of the system
- Centralizes all stakeholder data for easier project tracking and decision-making
- Offers visibility into every stage of the stakeholder lifecycle
- Enables tracking of team activity and stakeholder interactions
Totango's cons
- Unsatisfactory in-app experience
- Steep learning curve
Totango's pricing
- Custom pricing - contact the sales team for a quote.
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StakeWare - stakeholder management software (Source: StakeWare)
Understanding your stakeholders is essential, and StakeWare helps you profile and categorize them based on expectations, influence, and engagement history. The platform’s filtering system identifies key stakeholders and shows urgent issues, allowing teams to focus on priorities.
StakeWare also includes a reporting suite that delivers data-driven insights into stakeholder engagement. Users can track interactions, analyze key metrics, and refine strategies for ongoing stakeholder relationships.
StakeWare's best features
- Prioritizes stakeholders by impact and influence
- Captures and categorizes stakeholder details for informed decision-making
- Tracks all engagement activities, from meetings to emails and calls
- Uses in-depth reporting for performance analysis and strategy refinement
StakeWare's pros
- You can access the platform via mobile and desktop for flexibility in decision-making.
- You can filter key stakeholders and focus on the most important issues with data-driven insights.
StakeWare's cons
- No user reviews are available.
- Pricing information is available on request.
StakeWare's pricing
- Pricing is available on request.
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Simply Stakeholders - stakeholder management software (Source: Simply Stakeholders)
Simply Stakeholders is a cloud-based platform designed for stakeholder mapping, engagement tracking, sentiment analysis, and reporting.
The platform enables users to categorize stakeholders based on their roles, analyze networks, and assess relationship dynamics. It provides real-time alerts, AI-driven issue detection, and automated workflows to support timely decision-making.
Simply Stakeholders also offers customizable dashboards and reporting tools, supporting compliance reporting and providing data-driven insights to enhance stakeholder management.
Simply Stakeholders best features
- Maps stakeholders and track engagement across multiple roles and networks
- Uses AI-driven insights for early issue detection and real-time alerts
- Automates workflows to streamline stakeholder engagement strategy and relationship management
- Creates custom charts and builds reporting dashboards for easy tracking
- Accesses industry-leading methods to analyze sentiment and improve stakeholder relations
Simply Stakeholders pros
- Offers a user-friendly interface
- Offers ongoing support from the team of stakeholder engagement experts
- You can start quickly with bespoke onboarding.
Simply Stakeholders cons
- The tool doesn't offer a free version.
Simply Stakeholders Pricing
- Three standard plans: Core, Plus, and Pro. For pricing, you have to contact the sales team.
- Custom pricing available
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Jambo - stakeholder management software (Source: Jambo)
As a stakeholder management software that focuses on security, Jambo helps teams across industries easily manage and secure your consultation data.
Users can create contact profiles for stakeholders or organizations, keeping key details organized in one place.
Each interaction, issue, or commitment is linked to the corresponding profile, ensuring a comprehensive engagement history that remains easily accessible.
The platform allows users to log and track issues and commitments to mitigate risks while offering customizable user permissions to control access to sensitive information.
Jambo also provides reporting tools that enable users to generate detailed or summary reports efficiently. Additionally, customizable grid views help answer critical questions and prepare reports for regulatory compliance.
Jambo's best features
- Creates detailed contact profiles for each stakeholder or organization and link all interactions to their profile
- Tracks issues and commitments to minimize risks and maintain comprehensive records
- Sets custom user permissions to control data access while maintaining security
- Integrates Jambo with your existing CRM systems with its API
Jambo's pros
- Enables you to deploy Jambo on both on-premise and cloud environments
- Collaborate with your team using Jambo’s 360-degree view of stakeholder data for easy management.
Jambo's cons
- Some users say the tool can be improved with better customer support.
- It lacks options for customizing surveys.
Jambo's pricing
- Jambo Professional: One-year subscription starting at $995/month for up to 5 users and 3 projects
Meegle: The ultimate stakeholder management software you need
Meegle is built to simplify stakeholder management by improving communication, transparency, and customization. It’s designed to handle complex projects while ensuring smooth collaboration and effective stakeholder engagement.
User-friendly interface
Meegle’s intuitive design ensures that stakeholders can easily access relevant updates, provide input, and track progress without technical barriers. Whether reviewing project milestones, submitting approvals, or responding to feedback, the platform’s clear layout makes every interaction seamless.
Customization for stakeholder needs
Meegle enables stakeholders to personalize their views and reports based on their roles and responsibilities. A project manager can oversee high-level progress and decision-making timelines, while a team member sees only their relevant action items. This ensures that each stakeholder receives the right information without unnecessary complexity.
Meegle offers a structured yet adaptable approach to stakeholder management, equipping businesses with tools to organize relationships and streamline interactions.
Organizations that anticipate challenges rather than respond to them gain a strategic advantage. Meegle is the framework for fostering engagement, refining workflows, and driving progress.
FAQs
What is stakeholder management software?
Stakeholder management software helps businesses track, manage, and engage with stakeholders—such as clients, employees, investors, and partners. It centralizes communication, monitors relationships, and provides insights to improve decision-making and align project goals with stakeholder expectations.
How does stakeholder management software improve collaboration?
Stakeholder management software enhances collaboration by providing real-time updates, task assignments, and centralized communication channels. It keeps all team members and stakeholders informed, ensures clear accountability, and allows for seamless collaboration through integrated messaging platforms and customizable dashboards.
What are the best tools for managing stakeholders?
Some of the best tools for managing stakeholders include Meegle, Monday.com, ClickUp, Totango, StakeWare, Simply Stakeholders, and Jambo. Each tool offers unique features, such as customizable dashboards, real-time collaboration, and integration with communication tools, to streamline stakeholder engagement and improve project outcomes.
Can stakeholder management software integrate with project management tools?
Yes, most stakeholder management software integrates with project management tools. This allows teams to track stakeholder engagement while managing tasks, timelines, and workflows in one place. Integrations with tools like Slack, Trello, Jira, and Asana mean seamless communication and task tracking across platforms.
