Project managers have one of the toughest jobs. Balancing team goals, tasks, and timelines while keeping multiple projects on track and within budget can feel like a nonstop juggling act, and one mistake can turn everything upside down.
Thankfully, project management software exists to simplify planning, time management, and resource allocation, making it easier to keep things running smoothly. The right project planning and project management tool for companies today often gives teams a real edge over competitors.
monday.com has become a widely recognized name in project management, celebrated for its vibrant design and user-friendly interface that attracts companies of all sizes. But despite its popularity, monday.com’s complex features, steep learning curve, and complex pricing might not make it the ideal choice for agencies handling client work.
So, let’s explore some top alternatives to monday.com that could be a better fit for managing projects.
Why You May Need an Alternative to monday.com
While monday.com is a well-known project management platform, it has limitations that lead some teams to explore alternatives.
- Cost considerations
- Cost considerations
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Since pricing increases with each additional user per month, costs can quickly increase as teams grow. This structure requires companies to carefully factor in the number of team members, making it harder to predict expenses, especially for growing businesses.
For example, here’s what a user had to say about the platform’s pricing structure:
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- Interface suited to experienced users
- Interface suited to experienced users
monday.com's complex user interface is designed with experienced project managers in mind, which may feel overwhelming for newer users or smaller teams.
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- Steep learning curve
- Steep learning curve
New users often face a significant learning curve, which can delay productivity gains as teams adapt to its core features first. Here’s what a G2 user experienced while using the platform:
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Here’s what another user had to say:
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- Customization for specialized workflows
- Customization for specialized workflows
Many industries, such as healthcare, finance, or creative fields, have unique workflows that require tailored solutions. monday.com’s templates may not fully support these niche processes, but tools like Meegle and Jira offer more flexibility.
These alternatives allow deeper customization of workflows, custom fields, and integrations, making it easier to align the tool with specific business needs.
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The Best monday.com Alternatives of 2025
Monday.com has pros and cons, so whether it’s the right fit depends on your team and business needs.
If you’re still confused between Monday.com and another platform, here are some top alternatives to level up your project management in 2025.
Meegle—The All-in-One Alternative for monday.com
Unlike Monday.com, Meegle zeroes in on iterative software delivery and agile project management workflows. It’s designed specifically for development teams who need a clear, visual understanding of requirements, dependencies, and tasks. This way, teams stay aligned and can focus on their work with minimal friction.
Create workflow designs with node-driven templates
Monday.com lacks the flexibility and clarity that teams need to manage complex workflows efficiently. In contrast, Meegle offers a node-driven template system that simplifies even the most intricate processes into easily digestible, manageable parts.
Each project stage—from task assignment to deliverable tracking—is clearly visualized, making it straightforward for team members to understand who’s responsible for what. This clarity enhances communication and collaboration at every level, ensuring everyone stays focused and organized.
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Extract and visualize every step, from the beginning to the end
With Meegle’s visual workflow mapping, teams gain a comprehensive view of the entire project from start to finish. Ready-to-use project templates for specific fields like software development and marketing allow teams to get started quickly, removing the complexity and streamlining the entire process for maximum efficiency.
Some of these templates include the Meegle Agile Development Template for Software Development, the EDM Marketing Template, and the Issue Resolution Template by Meegle. These project management templates are built with proven best practices so teams can quickly get started and succeed.
Uncover critical insights with custom charts, chart templates, and custom calculation formulas
Unlike Monday.com, Meegle takes reporting and data analysis to the next level, making it effortless to generate insightful charts and real-time reports that drive informed decision-making. With Meegle, you can quickly spot trends, identify patterns, and uncover key insights without the manual hassle.
Meegle offers diverse charting options—pie charts, line graphs, bar graphs, and more—all designed to give you a clear view of critical trends and performance metrics. But what truly sets Meegle apart is the level of customization it offers. You can fully tailor each dashboard to your needs, ensuring the data you see is relevant, actionable, and aligned with your goals.
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Uncover powerful insights with Meegle’s customizable charts
Similarly, with custom formulas, you can dig deeper into your data and generate insights that matter most to your business. Meegle’s real-time sprint dashboards track key metrics like sprint velocity, burn-up and burn-down rates, lead time, and cycle time, giving you precise control over your projects. Performance dashboards help you monitor team workloads and optimize efficiency with ease.
Additionally, Meegle’s CRM dashboards provide customer insights to identify churn risks and foster loyalty, helping you retain customers more effectively.
Suitable for complex projects
Unlike Monday.com, which is often best suited for simpler workflows and less complex projects, Meegle is built for teams handling complex, multi-stage projects that require deep customization.
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Meegle’s highly flexible platform allows users to design workflows tailored to their needs, with custom fields, dynamic views, and advanced reporting capabilities. It’s ideal for industries like software development, marketing, and product management, where complex processes and evolving requirements demand precision.
While Monday.com offers a range of templates, Meegle excels in offering a fully customizable experience, with powerful features like real-time dashboards, custom formulas, and granular tracking. For teams with complex workflows, Meegle ensures seamless management and advanced data insights, making it the superior choice for teams needing a tool that adapts to their unique project demands.
Key Features
- Visualize complex dependencies between tasks, keeping project relationships clear and organized
- Build workflows tailored to each team and project, with options to customize fields, statuses, and triggers
- Choose from table, tree, Kanban, or Gantt views to see your projects from any angle you need
- Enjoy real-time updates, task assignments, comments, and notifications to keep collaboration smooth
- Access ready-made templates for common workflows, perfect for projects across various industries
Cons
- Meegle is feature-rich project management software, so there is a learning curve involved if you want to use its functionality fully.
Pricing
- Standard: $9/month per user
- Premium: $16/month per user
- Enterprise: Custom pricing
Airtable—Best monday.com Alternative for Advanced Users
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If you need a project management tool with strong data handling capabilities, Airtable could be ideal. It’s a cloud-based platform designed to help teams organize, plan, and collaborate effectively. Airtable combines the simplicity of a spreadsheet with the power of a database, making it easy to track project progress, manage resources, and assign tasks.
Many small teams find Airtable especially useful, as it’s free, user-friendly, and packed with robust features. It’s a great monday.com alternative for anyone who wants flexibility and control without complicated tools getting in the way.
Key Features
- Visualize workload management and track utilization to prevent work blocks and team burnout
- Define repeatable processes and status reports to create predictability in workflows
- Consolidate various types of information in one place to boost team collaboration
- Navigate projects easily with an intuitive interface
Cons
- Some users encountered slower response times from customer support
- It’s difficult to paste information from other apps due to screen reset issues
- The platform slows down workflows because multiple cells can’t be edited or selected at once
Pricing
- Free
- Team: $24/month per seat
- Business: $54/month per seat
- Enterprise Scale: Custom pricing
ClickUp—Best monday.com Alternative for Ease of Use
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ClickUp’s project management software stands out as one of the most adaptable options around. It streamlines workflows and keeps teams on track, whether you’re a small group or a large organization. You’ll find everything you need in one place for planning, brainstorming, and collaboration.
The platform organizes projects with a clear structure that breaks down into workspaces, folders, lists, tasks, and subtasks. This layout makes it easy to manage all your tasks without missing a beat.
While ClickUp offers powerful tools for managing projects, some users may find the interface a bit overwhelming at first. It might take some time to learn all the features, but mastering them can really pay off.
Key Features
- Manage projects comprehensively with ClickUp’s all-in-one platform
- Assign tasks to multiple team members to enhance collaboration
- Access 24/7 support from agents and consultants for any assistance needed
- Use ClickUp’s mobile app to handle projects on the go with full desktop features
- Explore extra resources like on-demand demos, webinars, support docs, and ClickUp University
Cons
- Experience limited options for time tracking
- You’ll have to deal with a high volume of notifications during initial setup
- Since it’s packed with features, you’re likely to exxperience a steep learning curve
Pricing
- Free Forever
- Unlimited: $7/month
- Business: $12/month per user
- Enterprise: Custom pricing
- ClickUp Brain: Add to any paid plan for $5 per Workspace member per month
Microsoft Planner—Best monday.com Alternative for Office 365 Users
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Microsoft Planner, included in Microsoft 365, is a simple tool for managing tasks and team projects. It’s built to help you plan, assign and automate tasks, and keep track of progress, all in one place. The platform’s Kanban board layout and customizable “buckets” make it easy to organize workflows visually, which can be a great alternative to complex project management tools.
With Microsoft Planner, you have a user-friendly monday.com alternative that fits well with your Office 365 setup. It offers plenty of features to support your team without overwhelming you with complicated tools.
Key Features
- Use the visual Kanban board layout to create tasks and organize them in “buckets”
- Connect with Microsoft apps like Teams, Outlook, and OneNote for smooth integration
- Stay updated in real-time with delta sync, providing changes while the app is open
- Add task cards with due dates, statuses, checklists, labels, and file attachments for detail
Cons
- Lacks public sharing options for boards and tasks
- Limited options for statuses, notifications, and scheduling
Pricing
- Custom pricing
Notion—Best monday.com Alternative for Straightforward Project Management
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Notion is a flexible, all-in-one workspace that helps teams organize, collaborate, and manage projects with ease. It’s designed to capture ideas, track knowledge, and streamline tasks using a wide array of customizable tools. Through pages, boards, wikis, and databases, Notion offers a powerful way for teams to consolidate everything in one place.
This platform is ideal for teams that want seamless document collaboration features and robust knowledge-sharing capabilities. With Notion, you can store essential information and make it accessible to all project stakeholders, creating a shared space that keeps everyone on the same page.
Key Features
- Organize and structure data efficiently with databases and tables
- View tasks and project roadmaps in multiple formats, including Kanban, timeline, or table
- Capture notes easily, with markdown support and multimedia integration for richer documents
- Collaborate live by allowing multiple users to edit the same block or leave comments
- Choose from a wide variety of customizable templates and pre-built blocks
Cons
- Setup can feel overwhelming due to the vast customization options, creating a learning curve
- Blocks can occasionally be buggy, making it frustrating to work with elements individually
- Lacks essential project management features, such as milestone tracking and built-in reporting
Pricing
- Free
- Plus: $10/month per user
- Business: $15/month per user
- Enterprise: Custom pricing
- Notion AI: Add to your workspace for $8 per member/month, billed annually
Confluence—Best monday.com Alternative for Enterprise Organizations
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Confluence, developed by Atlassian, is a collaboration and knowledge management platform designed for technical and software development teams. It allows users to create, organize, and store documentation and resources in a centralized, structured way.
Unlike monday.com, which focuses more on task and project tracking, Confluence is ideal for teams needing in-depth documentation and knowledge sharing. Its hierarchical page structure and powerful search functionality make it easier to find and manage technical documents, project requirements, and meeting notes.
Integrations with other Atlassian tools like Jira allow seamless cross-functional collaboration, especially for agile teams. Plus, Confluence’s permission controls offer security and customization, ensuring the right people access the right information at the right time.
Key Features
- Organize content in a structured hierarchy with a powerful search function
- Collaborate on pages in real time, with version history and inline comments
- Integrates seamlessly with Jira, Trello, and other Atlassian products
- Customize access controls to manage visibility and editing permissions
- Use templates for quick setup of project pages, meeting notes, and documentation
Cons
- Steep learning curve, especially for non-technical users
- Search functionality can be slow with large amounts of data
Pricing
- Free
- Standard: $5.16/month per user
- Premium: $9.73/month per user
- Enterprise: Custom pricing
Teamwork.com—Best monday.com Alternative for Service Providers
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Via:
Teamwork is a good alternative to monday.com if your team manages projects that depend on close collaboration with external partners. Designed with agency workflows in mind, this platform provides remote teams with tools to create task lists, track time accurately, and share updates smoothly.
The intuitive interface helps teams stay organized, even on complex projects.
However, some users find that as the number of active projects increases, the platform can experience noticeable lag.
Key Features
- Track time accurately for better project and billing insights
- Kickstart projects with ready-to-use templates
- Streamline invoicing directly within the platform
- Customize workflows to suit specific team needs
Cons
- Lacks advanced project management features found in some alternatives
- Interface can feel confusing, and the platform also has limited customization options
Pricing
- Deliver: $10.99/month per user
- Grow: $19.99/month per user
- Scale: $54.99/month per user
- Enterprise: Custom pricing
*All prices are billed annually
Basecamp—Best monday.com Alternative for Large Teams
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You’ll like Basecamp is your team is looking for a scalable, yet simple solution. With a flat monthly fee that stays the same regardless of user count, it’s a strong choice for larger or expanding teams.
Unlike traditional project management systems, Basecamp positions itself as an “all-in-one toolkit for remote work,” covering more than just project tracking. It integrates essential tools like to-do lists, message boards, calendars, and document sharing, potentially replacing Slack, Google Drive, and similar platforms.
The platform’s simple interface and minimal setup requirements make it easy for teams to get started without extensive customization.
Key Features
- Manage client collaboration with built-in workflows
- Use intuitive drag-and-drop actions for easy navigation
- Access unlimited users under a single flat fee
- Enhance team communication with tools like Campfire
- Organize, share, and discuss files seamlessly, whether cloud-based or physical
Cons
- Lacks essential features like Gantt charts and task assignments available in other tools
- Users occasionally encounter freezing issues in message boards and chats
Pricing
- Basecamp: $15/month per user
- Basecamp Pro Unlimited: $299/month per user
How Meegle Fits into the Project Management Landscape
Meegle differentiates itself in the project management landscape by focusing on flexibility and advanced team management features, which make it a robust alternative to tools like Monday.com.
Unlike Monday.com, which is known for its analytics and task-tracking capabilities, Meegle takes a more structured approach to team and resource management.
Meegle is one of the best alternatives to monday.com, if you:
- Need clear project hierarchy: Build cross-functional teams with defined roles and responsibilities for better alignment and clarity, especially in large, complex projects
- Require customizable workflows: Tailor work item layouts, fields, and task dependencies to fit specific project needs, supporting both agile and traditional project management styles
And that’s not all!
The platform’s real-time dashboard and critical path tracking allow project leaders to spot potential issues early on, making it ideal for managing large-scale projects and initiatives where proactive issue resolution is essential.
With tools focusing on cross-departmental collaboration and customizable project views, Meegle is designed to streamline communication and make decision-making more data-driven. Its functionality fits teams looking for a solution that extends beyond task management tools to full project leadership and accountability.
Choose Meegle for All your Project Management Needs
When it comes to project management tools, there’s no one-size-fits-all option. The market is flooded with choices, and new alternatives to Monday are popping up all the time.
So, what’s the best option for your team? Well, that depends on a few things. The size of your team, the types of projects you’re managing, your budget, and even your technical skills all play a role in finding the right fit.
You’ll also want to think about your team’s preferences. A tool that works for one group may not be the best for another. This is why it’s important to test out different productivity tools to see which one clicks with your workflow. Only then can you be sure it will truly support your team’s needs.
Take your time, do your research, and pick the tool that will help your team thrive. If you’re not sure where to begin, why not give Meegle a try? It might just be what you need to get your projects running smoothly!
FAQs
What app is better than monday.com?
There’s no definitive answer, as it depends on your team's needs. Tools like Meegle, Asana, Trello, and ClickUp offer similar features with different strengths, so it's worth testing them out to see which fits best.
Does Microsoft have a monday.com alternative?
Yes, Microsoft offers alternatives like Microsoft Planner and Microsoft Project. Both integrate well with other Microsoft tools, making them excellent choices for teams already using the Microsoft ecosystem.
Is the free version of monday.com worth it?
The free version of monday.com is great for small teams with basic project management needs. However, to unlock advanced features like automation and reporting, you’ll need to upgrade your free plan to a paid plan.
Is monday.com similar to Slack?
While both are collaboration tools, monday.com focuses on project management, while Slack is more for communication. They can complement each other, but they serve different purposes in team workflows.
