Have you ever wondered if the project management tool you’re using is actually the best possible fit for your team or just the easiest to settle on?
Since it was launched in 2011, Trello has become the go-to tool for millions. It is popular, straightforward, and it makes task management visually appealing in a way that feels accessible.
But as your team grows and projects get more complex, especially for software development teams or cross-functional collaborations, Trello’s simplicity can start feeling more like a limitation than a convenience.
A 2021 survey by Wellingtone revealed that 58% of projects mostly or always apply a defined project methodology, and 52% of projects mostly or always have a scoping document.
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The state of project management 2021 - Wellingtone
Alt text: Statistical data showing project management practices: methodology, scoping, scheduling, and risk management
With only about half of the projects having this in place, many teams are likely moving forward without a clear outline of what they’re aiming to achieve, leading to potential misunderstandings, scope creep, and inefficiencies.
This begs the need for automated software that streamlines project management and keeps an eye on internal and external task operations.
A tool that works well today may fall short tomorrow as your team expands, your processes shift, or new needs arise.
The “perfect fit” might not exist, but the best project management tools are those that can scale and adjust as seamlessly as your team needs them to.
We’ll review some of the best trello alternatives that work well for simple individual projects to complex software development initiatives.
The Best Trello Alternatives of 2025 For Better Project Management
We have pulled together the ten best alternatives to Trello, which you can try out if the Atlassian software does not cut it for you or your organization’s needs.
- Meegle
- ClickUp
- Todoist
- Microsoft Planner
- Confluence
- Notion
- Basecamp
- Wrike
Quick Comparison of Trello Alternatives
#1 Best Trello Alternative for Power Users
Meegle
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Meegle project management software
Alt text: Homepage of Meegle describing its solution as a tool that streamlines and visualizes project workflows for better operations management
Meegle stands out as a unique project management platform because it’s built to tackle complex, cross-functional projects without endless third-party integrations.
In comparison, Trello’s simple setup works better for smaller teams and less complex projects. Meegle, on the other hand, offers an accessible platform that combines simplicity and the significant depth needed for larger teams. It offers more advanced visual workflows, user-friendly views for day-to-day tasks, and in-depth modes for complex project setups, all within one platform.
Meegle’s powerful visual workflows, real-time data views, and custom reporting give teams a clear, unified workspace where they can plan, assign, and track projects in sync with organizational goals.
Whether it's aligning tasks to high-level goals or balancing workloads for team efficiency, Meegle’s flexibility and built-in tools make it an ideal solution for complex scenarios and growing teams.
Meegle key features for better productivity
See the whole project, not just the tasks
Instead of breaking things down into basic boards and cards, Meegle lets you map out the entire project journey.
Each project phase becomes a clear, step-by-step roadmap that not only outlines tasks but also highlights dependencies, ensuring every step flows smoothly.
When one task’s completion triggers the next, it prevents bottlenecks, making it easy to manage complex projects where timing and order are crucial.
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Meegle’s bird’s eye-view for overseeing end-to-end project management
Alt text: Inside Meegle showing the entire project journey and interdependent tasks within the project.
Turn customer feedback into actionable features
Tracking bugs, feature requests, and feedback can get messy, but Meegle links every issue directly to the right feature ticket.
So, instead of just a long list of to-dos, teams have a clear path to resolving customer issues without losing details.
With all feedback tied to specific projects, Meegle helps teams act on valuable input quickly—going beyond what basic task boards can offer.
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Meegle features a ticketing system
Alt text: Meegle’s feature ticketing and bug tracking dashboard for game development projects.
Customizable templates tailored to your needs
Why start from scratch every time? Meegle’s custom templates are built for unique project needs, whether it’s Agile software development, or cross-functional campaigns.
Each template adapts to your workflow and can be further customized, giving teams a flexible starting point that makes setup faster and more effective than with static boards alone.
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Meegle’s template for agile development teams
Alt text: Meegle’s agile project management template with feature tracking and status
Work in sync with real-time collaboration tools
With shared spaces, automatic updates, and synced edits, everyone stays up-to-date without needing constant check-ins.
This smooth communication lets teams work faster and stay aligned, giving them the collaborative boost needed for projects that require everyone to be in sync.
Meegle pricing
Meegle offers three pricing plans to accommodate various team sizes and project management needs:
- Standard Plan: At $8 per user per month (billed annually), this plan is perfect for small teams aiming to boost collaboration and streamline project management. It includes features like visual workflows, Kanban view, Gantt charts and 2TB of storage.
- Premium Plan: For $12 per user per month (billed annually), the Premium plan works better for mid-sized organizations looking to scale up their project management. It offers all Standard features plus extras like a panorama view, cross-enterprise collaboration, auto-scheduling and about 20TB of storage.
- Enterprise Plan: For large companies looking to handle multiple complex projects, this plan includes all Premium features, customized services, and enterprise-level support. Pricing is available upon request.
Case study: How Meegle transformed Nas Daily's product development workflow
Nas Daily, is a renowned global media company that connects a community of over 68 million people across their socials, recording billions of views.
As their audience and business expanded, it became more of a bottleneck to keep track of their product development projects.
And, without a centralized plan, the team battled with shifting priorities, missed deadlines, and constant scope creep. Tasks got lost in the shuffle and resources were not being allocated efficiently.
Nas Daily’s team needed a solution that could handle fast-paced scaling, manage overlapping priorities, and streamline their entire product cycle—from concept to launch.
Meegle stepped in to simplify things. Here’s how:
Meegle clarified development flow at every stage
Nas Daily’s product team needed a way to track progress without the usual chaos. Meegle’s visual workflow mapped out each step—from brainstorming to launch—so everyone knew exactly where each project stood.
Everything, in one place, with no surprises
The team had a ton of moving parts, and keeping track of them was a challenge. With Meegle’s centralized roadmap, all tasks and updates were visible in one view. Features could be prioritized and moved from backlog to active development with one click.
As Jian Hong, the Product Team Lead, said,
"...I know who's working on what and which developers or designers are involved.”
Real-time visibility and no more guesses about workloads or timelines
With the Gantt view and team schedules in Meegle, everyone could see who was doing what, when—and whether they had the bandwidth to handle it. This gave the team an instant pulse on available resources and kept things running on time without the usual bottlenecks.
Meegle gave Nas Daily the clarity they needed to grow without losing track of their goals.
Stay aligned, work faster and experience effortless team sync with Meegle.
#2 Best Trello Alternative for Teams
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monday.com is another Trello competitor that sells itself by offering advanced project management capabilities for team collaboration tools and better task management practices.
This works well with departments like sales and marketing, where there’s an emphasis on hitch-free collaboration to better manage and coordinate multi-step processes.
Some sales teams might have a bit of a struggle to turn Trello boards into functional sales pipelines and may have to resort to the software's default manual labeling, checklist workarounds, and color coding, all of which could lead to clutter and confusion.
monday.com addresses this challenge by providing customizable workflows designed explicitly for complex pipelines where each lead can be tracked, analyzed, and updated across stages in real time without losing visibility.
- Visualizes project data through customizable dashboards and charts, using widgets to track progress, timelines, and overall project performance
- Stores and organizes information directly within monday.com work docs
- Tracks time spent on tasks with monday.com's built-in time-tracking tool
- Connect monday.com with tools like Google Drive, Google Sheets, Slack, Microsoft Teams, and GitHub to keep everything in one place
- It offers a consistent experience across the platform but allows room for multiple customization options
- Advanced features like custom reporting and dashboards provide up-to-date insights, automatically refreshing with any changes
- Lacks flexibility for complex project management involving calculations or specialized data manipulations, often requiring a switch to Google Sheets for more detailed work
- Individual: Free for up to 2 users, providing basic features suitable for personal use.
- Basic: $10 per user per month, offering essential features for small teams.
- Standard: $12 per user per month, including additional features like timeline views and integrations.
- Pro: $20 per user per month, providing advanced features such as time tracking and automation.
- Enterprise: Custom pricing for large organizations, offering comprehensive features and dedicated support.
#3 Best Trello Alternative for Customization
ClickUp
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Image description: ClickUp project management platform
Alt text: The homepage of ClickUp’s project management tool has a statistical chart showing the project status.
Another worthy alternative to Trello is ClickUp’s project management software. It has many features and allows users to customize almost every aspect of its platform, like highly customizable views where users can switch between lists, Gantt charts and Kanban boards to fit unique project phases.
This ability is indispensable for workflows that require dynamic pivots and works to serve agile development teams to create tasks, customize funnels, manage sprints, build scrum charts, and keep tabs on any issues.
While Trello serves as a great tool, a common pain point is the manual reshuffling that may be required when priorities change.
ClickUp mitigates this by letting users create task dependencies and set triggers for tasks that shift automatically based on project progression.
ClickUp’s key features
- Collaboration tools features include in-task chats, whiteboards for brainstorming, co-authored documents, reactions, and screen recording options
- Time tracking allows users to start a timer, manually log time, or set specific time ranges directly within task cards
- The Pulse ClickApp shows team activity, such as online status, active times, and recent tasks
- The tray dock offers a space to pin tasks and documents for quick access, functioning similarly to a bookmark bar at the bottom-right of the screen
ClickUp pros
- Comes with AI features that help reduce manual administrative work across different project tasks.
- Allows users to archive communication and track project progress to have a clear record when managing multiple large projects
- Has an extensive knowledge base with walkthroughs and tutorial videos
ClickUp cons
- Customizing the tool effectively requires a substantial time investment to learn
- Email threads include all previous responses in each reply, which can make the view cluttered and more challenging to follow
ClickUp pricing
- Free Forever Plan: Ideal for personal use, this plan includes 100MB of storage, unlimited projects for task assignments, and access to features like collaborative docs, whiteboards, and real-time chat.
- Unlimited Plan: Priced at $7 per user per month (billed annually), it provides unlimited storage, integrations, dashboards, and Gantt chart, making it suitable for small teams.
- Business Plan: At $12 per user per month (billed annually), this plan adds advanced features such as Google SSO, unlimited teams, custom exporting, and time tracking.
- Business Plus: For $19 per user per month (billed annually), it offers team sharing, custom role creation, custom permissions, and priority support designed for multiple teams.
- Enterprise: Better for large organizations; this plan includes white labeling, advanced permissions, unlimited custom roles, enterprise API, and live onboarding. Pricing is customized based on specific requirements.
#4 Best Trello Alternative for Simple Projects
Todoist
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Image description: Todoist project management software
Alt text: The homepage of Todoist’s project management tool describing its solutions
Todoist project management software simply does one thing: it balances simplicity with the structure best used for basic project management and individual/household projects.
With Trello, you often have to click around between cards to keep up with tasks, which can get tiring for teams to get around when the project is small.
All that back-and-forth can lead to “context fatigue,” where you’re spending more time navigating than actually working.
Todoist skips all that by keeping everything simple and focused on tasks, so you don’t have to deal with boards, detailed cards, or loads of labels.
In Todoist, you can break tasks down into as many layers as you need, organizing everything neatly across different projects. It all syncs seamlessly across your devices, so your updates are always up to date, no matter where you’re working.
Todoist key features
- The AI assistant helps break down tasks, suggest project tasks, and make task names more actionable.
- A variety of project templates are available for quick setup, tracking projects, weekly agendas, client management, accounting, and more
- Todoist integrates with Ganttify for Gantt charts, as it does not offer native support for complex project timelines
Todoist pros
- Provides access to a complete history of past activities, which helps with tracking and reviewing team performance
- Android users get a widget for quick task addition, and the web app matches most features of the Android version, even in the free plan
- Setup is easy and has a minimal learning curve
Todoist cons
- Has Kanban boards layout that supports sub-tasks but lacks custom fields for more detailed task cards
Todoist pricing
- Beginner (Free) Plan: For individuals, it includes up to 5 projects, 3 filters, and 1 week of activity history.
- Pro Plan: $4 per user per month annually or $5 per user per month billed monthly, with 300 projects, task reminders, and unlimited history.
- Business plan: $6 per user per month billed annually or $8 per user per month billed monthly, includes team workspace, 500 projects, and team permission
#5 Best Trello Alternative for Microsoft Users
Microsoft Planner
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Image description: Microsoft Planner project management software
Alt text: The homepage of Microsoft Planner project management tool describing its solution
Microsoft remains a pioneering software company and is a popular office tool. For companies deeply embedded in Microsoft’s ecosystem, constantly switching between external apps can break workflow continuity.
While Trello can still integrate with a variety of cloud-based products, including Microsoft’s, using its Power-Ups.
Planner has more robust features for integration with products in the Microsoft space. It forms a closed-loop ecosystem that can’t be shared outside of the Office 365 network.
If the concern is to create a more standardized workflow and to benefit from a more consistent structure that aligns with Microsoft Suite, then Planner might fit here.
Microsoft Planner's key features
- Create and manage tasks with checklists, file attachments, and labels, organizing them by My Day, My Tasks, or Assigned to Me
- Grant project access to external users or non-group members
- Use Copilot in Planner with generative AI to streamline work planning, management, and execution
- Supports real-time collaboration features with team members via the Planner app in Microsoft Teams or the Planner web app, allowing comments, sharing, and detailed discussions
Microsoft Planner pros
- Planner Hub offers task reports to track progress and stay updated on your team’s workload
- It’s included in every business version of Microsoft 365, so there’s no need for additional task management subscriptions
Microsoft Planner cons
- Planner does not come with built-in time tracking, so if you need this feature, you have to rely on third-party integration
- For users unfamiliar with the Microsoft ecosystem, Planner can feel a bit less intuitive, adding a learning curve for new team members
Microsoft Planner pricing
- Planner Plan 1: $10 per user per month (billed annually)
- Planner and Project Plan 3: $30 per user per month (billed annually)
- Planner and Project Plan 5: $55 per user per month (billed annually)
#6 Best Trello Alternative for Integrations
Confluence
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Image description: Confluence project management software
Alt text: Homepage of Confluence project management solution describing its tool
Confluence provides a go-to alternative if you are seeking other project management software and are a fan of Atlassian products. Trello and Confluence are both project management solutions from the same company (Atlassian).
But, when comparing Trello and Confluence, it’s essential to spell out the specific needs of your operations teams that require more integrations for advanced features users for comprehensive projects.
Confluence works well with Jira and Bitbucket, letting teams link up their docs right alongside software development projects.
It integrates with doc management apps (like Office 365, Drive, and Command Line Interface), styling apps (like Optics and Pulse), and prototyping software (like Balsamiq Wireframes).
For operations teams needing a setup that grows with them, Confluence has a marketplace complete with apps and plugins to customize as your needs change.
All the project insights live in one place, so it’s easy to look back, see what worked (or didn’t), and build on those lessons next time.
Confluence key features
- Confluence whiteboards for brainstorming and mapping out projects visually
- Use team dashboards to centrally ask questions, share feedback, and see Jira data, project context, and comments
- Control user permissions at the page, space, or entire instance level
- Track projects and view Jira tickets for progress updates
Confluence pros
- Offers good import and export options, allowing users to bring in files from third-party apps
- A well-organized page tree makes it easy to find the content you need in documentation.
Confluence cons
- It can take some time, trial and error, to fully understand the features and get everything set up
. Confluence pricing
- Free Plan: This plan supports up to 10 users and includes 2 GB of storage.
- Standard Plan: Priced at $5 per user per month, it provides 250 GB of storage and additional features
- Premium Plan: At $10 per user per month, this plan offers unlimited storage, advanced administrative controls, and enhanced support options
#7 Best Trello Alternative for Ease of Use
Notion
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Image description: Notion project management software
Alt text: Trello alternative software - Notion
Notion is another popular alternative to Trello. Notion started off as a note-taking app but has evolved into this really flexible workspace where you can pretty much build whatever you need.
Trello, on the other hand, is known for its Kanban boards, perfect for anyone who likes a clear, visual snapshot of their projects and tasks.
Notion’s setup, with its organized pages and relational databases, lets teams document project reviews right next to tasks.
This means you can easily pull up completed tasks and related files and spot trends all in one place. Trying to get this kind of all-in-one view in Trello is a lot tougher.
Notion key features
- Offers real-time collaboration features via capturing and organizing ideas with note-taking and live document editing
- Generates content quickly with Notion AI, a tool for creating copy like blog posts or emails
- Keep content synced across pages by editing it once and applying changes everywhere with synced blocks
- Customize workspaces with over 5,000 templates and pre-built blocks from the Notion community
Notion pros
- The drag-and-drop interface is intuitive and doesn’t require any technical skills
- Kanban board layout can help you see what tasks your team has, who has them assigned, and their status
Notion cons
- The separate Notion Calendar program can disrupt workflow for users who want everything in one place
- For new users, especially those unfamiliar with knowledge bases, Notion’s vast features can feel overwhelming
Notion pricing
- Free Plan: This plan gives you unlimited pages and blocks, with the option to invite up to 10 guests. File uploads are limited to 5MB each.
- Plus Plan: At $10 per user per month billed annually, this plan supports teams with no file size limits and up to 100 guest invites.
- Business Plan: For $15 per user per month billed annually, this plan adds advanced features like SAML SSO for secure login, advanced analytics, and up to 250 guest invites.
- Enterprise Plan: Made for large organizations, this plan includes all Business features. Pricing is available upon request.
#8 Best Trello Alternative for Customer Support
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Teamwork.com is another top-tier competitor and a worthy alternative to Trello. Trello works well for simple project management, but when it comes to delivering customer support, sometimes you need a tool that does more without relying on a lot of add-ons.
Trello’s basic board view is fine for organizing tasks, but it can fall short when you need to manage customer interactions across multiple channels.
Teamwork.com, on the other hand, has built-in tools like time tracking, workload management, and a calendar, which make it easier to prioritize tasks and stay on top of SLAs.
While Trello’s comments section is okay for team chats, it doesn’t support the kind of in-depth communication customer service teams often need.
Teamwork, however, connects with messaging platforms and even has a built-in client chat feature, so you can handle all your customer interactions right in the same space.
- Simplify permissions with three user role options: Standard, Client (limited admin abilities), and Collaborator (view-only without adding items)
- Track spending by setting team member rates and tracking billable hours within projects for accurate budget management
- Use an interactive Gantt chart on paid plans to adjust timelines easily; tasks are listed alongside a timeline, but milestones are managed separately
- Assign tasks and create customized teams and subteams and connect them to a company with permission settings that match your plan
- Teamwork offers additional integrated products, like Teamwork Chat, Desk, and CRM, which work seamlessly together to cover more business needs
- Automation features are straightforward, so you can set tasks to move through workflows on their own
- Built-in time tracking, budget tracking, and invoice calculations make it easy to see your project’s financial health without needing separate tools
- Teamwork.com is heavily geared toward marketing agencies, so it might not be the best fit if you are not running that type of business
Teamwork pricing
- Deliver Plan: Priced at $10.99 per user per month (billed annually), this plan includes features like automations, project status reports, and team management.
- Grow Plan: At $19.99 per user per month (billed annually), the Grow Plan offers advanced capabilities such as workload and capacity management
- Scale Plan: For $54.99 per user per month (billed annually), the Scale Plan provides features like custom reports and resource scheduling
- Enterprise Plan: For big organizations, it comes with premium consulting, advanced security, and dedicated infrastructure.
#9 Best Trello Alternative for Remote Teams
Basecamp
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Image description: Basecamp project management tool
Alt text: Webpage of basecamp project management software describing its tool
Trello and Basecamp each have their strengths and may share the same features, but in a distributed setting, some unique challenges reveal surprising differences between the two.
For a remote team, it’s easy to feel like everyone is working on separate pieces without fully understanding how those pieces connect. Trello’s Kanban boards give a visual approach to task tracking, but once boards grow, distributed teams often need more context than Kanban view columns provide.
Basecamp’s approach to collaboration is different. With its focus on structured “projects,” Basecamp encourages teams to keep everything—discussions, tasks, files—in one place.
This layout may seem less visually dynamic than Trello’s boards. Still, for remote workers, it offers a unified “space” that mirrors a shared physical office, making it a good alternative to Trello for distributed teams.
Basecamp key features
- Chatbox with Campfire for real-time team conversations
- View all projects in “Mission Control” to know what needs attention
- Get an overview of project timelines with “The Lineup” for start-to-end date clarity
- Add external services with “Doors,” keeping everything alongside Basecamp tools
Basecamp pros
- Collect all notifications in one “Hey!” menu to avoid app-switching
- Multiple customization options to tailor workflows to fit unique processes
- Simple and user-friendly interface with an easy learning curve
Basecamp cons
- Lacks notifications for unassigned messages and to-do lists, meaning important updates could go unnoticed if not assigned to specific team members
Basecamp pricing
- Basecamp Plan: This plan costs $15 per user per month for small teams or freelancers, with all features included and 500 GB of storage.
- Basecamp Pro Unlimited: For larger teams, this plan is $299 per month, billed annually for unlimited users with 5 TB of storage, 24/7 priority support, and a personalized onboarding session.
#10 Best Trello Alternative for Agencies
Wrike
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Image description: Wrike project management tool
Alt text: Homepage of Wrike project management solution, describing its tool
Balancing team workloads to prevent burnout while boosting productivity is a common struggle for agencies.
Trello’s lack of advanced resource management features can make it challenging to gauge team capacity and distribute tasks effectively.
Wrike uses tools that let managers easily monitor team performance, identify risks, and adjust resources using a simple drag-and-drop setup, ultimately helping agencies improve efficiency and control costs.
Agencies rely on various tools for communication, file sharing, and data tracking. While Trello does offer some integrations, Wrike stands out with its connections to over 400 popular apps—including email, CRM, and file storage.
Wrike key features
- Wrike's AI-powered solution offers predictive analytics, task prioritization, and risk detection to optimize project outcomes
- Uses ready-made templates and saves recurring tasks as blueprints to speed up project setup
- Track time spent on tasks and create detailed reports to review project progress, evaluate team performance, and manage resource use effectively
Wrike pros
- Wrike’s Gantt chart is interactive, includes critical path analysis, works across multiple projects, and even lets you import MS Project files
- Special customization for marketing/creative teams and professional services and allows up to 20 free external collaborators
Wrike cons
- By default, completed tasks are hidden in the task status filter, so users have to manually adjust the filter to see them.
Wrike pricing
- Free Plan: For small teams, with basic task management for unlimited users.
- Team Plan: $9.80 per user per month (billed annually) for teams of up to 25, with enhanced collaboration features.
- Business Plan: $24.80 per user per month (billed annually) for teams of up to 200, including time tracking, resource management, and custom workflows.
- Enterprise and Pinnacle Plans: Custom pricing for large organizations needing advanced security, scalability, and analytics.
Why You May Need a Trello Alternative
While Trello's simplicity and visual approach make it a popular choice for task management, certain scenarios/use cases that might prompt you to consider alternatives
If your projects have grown and now need more advanced features like detailed reports, resource management, or complex workflows, Trello might feel a bit limiting.
Additionally, integrating project management with existing Office applications can streamline operations if your organization prefers consolidating tools under a single service provider, especially within the Microsoft ecosystem.
This consolidation simplifies subscription management, reduces costs, and ensures seamless tool compatibility.
Limitations of Trello
Trello has some limitations that could impact its effectiveness for more complex project management needs:
- Trello doesn’t have built-in tools for advanced reporting, time tracking, or resource management, which are key for more in-depth project oversight
- As projects get more complex, Trello’s basic board and card setup can start to feel clunky, making it hard to manage many tasks and data.
- Trello’s views and reporting options are basic, so getting detailed analytics or a full picture of your project data is harder.
- Trello has some customization options, but it’s limited when adapting workflows for more complex projects.
- Trello doesn’t support task dependencies, so if you have tasks that need to follow each other in sequence, it can be tough to track them properly.
How Meegle Helps with Project Management
You need more than just a project management tool when managing complex, cross-functional projects.
You need something that can handle the wild mix of chaos and order, predictability and surprise, control and creativity.
Meegle brings all this together with a powerful task dependency visualization and customization.
Why Meegle over the rest? Here’s why it’s the Trello alternative that reimagines and improves project management by answering questions project managers might ask themselves to improve operational processes.
What’s the Real Cost of Missing Task Dependencies?
Task dependencies inherently involve connections between different elements of a project. If one task or issue is delayed it can create a ripple effect across multiple stages.
Meegle’s advanced dependency mapping does more than outline basic “blocked by” relationships. It also links issues with relevant feature tickets to help ensure that delays or problems in one area are immediately traceable to the specific features they affect, providing clarity on downstream consequences.
For example, in software development, if a bug report (issue) affects a core feature, linking it to the feature ticket makes sure the dev team understands the context and prioritizes resolution. This brings hidden dependencies to light and answers the "what happens if this slips?" question effectively.
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Image description: Meegle flowchart visualizing task sequences with dependencies mapped out
Alt text: Diagram displaying task dependencies with upstream and downstream activities.
Can Your Entire Project Life Cycle Be Seen in a Single Snapshot?
For example, you’re in charge of a cross-department initiative (cross-department collaborations are always a headache!), like a new product launch.
With Meegle, every phase of that lifecycle—brainstorming, development, marketing, customer feedback—becomes part of one cohesive workflow.
Meegle’s lifecycle visualization creates a dynamic map. Instead of the usual "do this, then that," the lifecycle becomes an interactive story of dependencies, objectives, and real-time progress.
It can also create custom formulas and templates for charts enables teams to display progress, resource utilization, and performance metrics in a clear, data-driven way, making the entire lifecycle easier to track.
For example, cumulative flow diagrams, progress charts, or customized KPIs can be created to visually map how each phase of the lifecycle is progressing toward completion.
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Image description: Meegle’s Chart View
Alt text: Chart View in Meegle displaying customizable graphs and visual metrics, offering real-time insights into project progress
Does Your Team Understand the Project Hierarchy... or Just the Next Step?
Hierarchy sounds simple—until you're in the thick of a complex project with 15 milestones. Meegle addresses the need for clarity and structure in understanding the big picture.
Meegle’s Tree view adds layers of clarity and explicitly illustrates your project’s hierarchy, showing how tasks, milestones, and goals connect.
It organizes projects into a multi-level structure, helping you break down goals into manageable tasks.
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Image description: Meegle’s Tree View
Alt text: Tree View in Meegle displaying a hierarchical layout of tasks and goals with clear connections and logical structure for navigation.
This ensures team members understand their immediate responsibilities and how their work contributes to the broader objectives. Instead of just “doing what’s next,” they see how their part fits into the bigger picture.
Its Panorama view provides a birds-eye perspective across multiple projects or departments, making it easier to align cross-functional teams and encouraging better strategic oversight.
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Image description: Meegle Panorama view
Alt text:Panorama View of Meegle project management tool with layout structured with color-coded segments for distinct project phases
What Could Your Projects Achieve if Routine Tasks Became Invisible?
Repetitive tasks eat into time and focus, and Meegle’s workflow automation sweeps them out of the way.
If an HR manager is onboarding new hires, they could automate the assignment of document checks and the scheduling of training sessions.
Meegle automates these tasks using custom fields tailored by department, seniority, or other relevant criteria.
It also automates notifications to eliminate the need for manual follow-ups or status updates such as sending due date reminders or updating project statuses, without manual intervention. This allows team members to focus on more meaningful work.
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Image description: Meegle automated notifications
Alt text: Meegle automated notification showing a passed due date for a task, with details about the task status and an action button to view more information
By setting specific triggers and conditions, Meegle ensures that automated actions occur precisely when needed, maintaining workflow accuracy and efficiency.
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Image description: Meegle's Automation Workflow Builder
Alt text: Meegle automation workflow diagram showing triggers, conditions, and actions for status updates, with branching logic for automated notifications
With this automation feature, your team gets their mental bandwidth back, tedious tasks are automated, and productivity processes ultimately get more streamlined.
Is Trello the Best Project Management System?
If your main goal is to organize tasks in a straightforward, no-fuss way, Trello’s card-and-board setup might be all you need.
You can track tasks, assign team members, set deadlines, and keep everything neatly categorized without much fuss. For plenty of teams, that’s all that’s needed.
So, whether Trello is the best project management tool depends entirely on what “best” means for your team’s needs.
If your projects require advanced features like resource management, cross-project dependencies, or detailed project performance analytics, Trello might start to feel like it’s missing something.
This is where Meegle could be a better fit. Built for complex, large-scale collaborations, Meegle maps out entire project journeys, breaks down phases into actionable tasks, and highlights dependencies, which helps teams stay on track and avoid delays.
It links customer feedback directly to feature tickets, ensuring development teams address issues efficiently—an advantage for managing multifaceted projects.
For smaller teams or simpler projects, Trello’s clean interface and accessible setup make it an ideal choice.
But if you’re looking for a tool to handle complex workflows or manage resources across multiple projects, you might find yourself reaching for too many add-ons, integrations, or even other tools to fill those gaps.
Ultimately, the best project management tool is the one that aligns with how you work.
Weigh in on the depth of functionality required for your projects and evaluate your selections based on those requirements.
How We Selected This List of Project Management Software
To put this guide together, we started by listing some of the most popular project management tools out there.
We set high standards for each one, looking closely at their features, reputation, and user feedback.
After a deep dive, we picked the tools that really stood out in areas like customization, security, and usability. Here’s what we focused on:
User Experience and Interface
Our priority was finding tools that simplify project management without skimping on functionality.
We chose user-friendly, intuitive platforms that make onboarding easy and offer a smooth experience.
Real user reviews from peer-review sites like G2 and Capterra guided us in spotting which tools are quick to pick up and which have steeper learning curves.
Security and Privacy
We reviewed each platform’s data encryption, access controls, and compliance with data privacy standards to ensure they met industry standards.
Only tools with strong infrastructure security, consistent uptime, and transparent data handling practices made it onto our list.
Verified User Feedback
We researched reviews across third-party sites, forums, and social media to get a sense of the most common benefits and drawbacks noted by actual users.
This helped us understand the tools’ performance in various scenarios, from small businesses to enterprise environments.
Reputation and Support
We considered each tool’s standing in the industry and its commitment to quality support.
Trusted brands with positive reputations and responsive customers indicated that teams stood out and indicated reliable support structures.
Tools that lacked apprehensive support options or had frequent service complaints were omitted from our list.
Customization and Flexibility
Project management tools that allow users to tailor views, workflows, create tasks, and incorporate unique project needs scored higher in our evaluation.
The best project management tools are adaptable and accommodating to teams with diverse requirements.
Effectiveness and Feature Set
Since a project management tool’s ultimate value lies in how well it helps teams achieve their goals, we evaluated each tool’s core functionalities and effectiveness in real scenarios.
While we could not test all these project management tools first-hand, we relied on reviews with case studies where these features were applied practically. This included testing features like task tracking, automation, and reporting capabilities.
Frequently Asked Questions (FAQs)
Is there a better alternative to Trello?
Yes, there are other Trello alternatives that may manage projects better, but your organization's needs influence these selections.
Our top picks above are software tools that you can use for your projects to fill in the gaps left by Ttrello in some key functionalities.
For example, Meegle’s visualized workflows takes Trello’s Kanban viewboards a step further by laying out a clear roadmap for each project phase.
Plus, Meegle lets teams link issues to specific feature tickets, making tracking and resolving feedback easier—something Trello’s standard task cards can’t quite match.
Other free Trello alternatives include Asana, Smartsheet, Pipedrive, Nuclino, Jira, and Breeze.
Does Google have a Trello alternative?
No, not quite. Google doesn’t have a direct Trello alternative, but there are tools within Google Workspace that work as well as it can to manage projects.
- Google Keep is a note-taking app with to-do lists, letting you create and share task cards with other Google users, add labels, and set reminders.
- Google Tasks is a free task management app that organizes tasks into lists with subtasks and due dates, integrated with Gmail and Google Calendar.
- Google Sheets works like Excel but with collaborative sharing, allowing teams to track data and timelines together.
Does Office 365 have something similar to Trello?
Yes, Microsoft Planner is a project management tool within Office 365 that functions similarly to Trello.
Planner has a layout much like Trello’s, making it easy to assign and share tasks with colleagues.
It integrates seamlessly with other Microsoft products like Teams and is included in all Microsoft 365 business plans.
However, Planner is a closed ecosystem, so you can’t share it outside the Office 365 network, while Trello allows third-party app integration using its PowerUps feature.
Why is Notion better than Trello?
Notion is an advanced project management tool and may be better than Trello, depending on your project needs, as there’s no one-size-fits-all tool for everyone.
If you’re looking for extensive customization and the ability to manage a variety of content types, Notion offers more flexibility than Trello.
On the other hand, Trello is designed for simplicity, with a user-friendly, Kanban-based layout that’s quick to pick up and easy for teams to use for straightforward task management.
This makes Trello ideal for teams who prioritize simplicity and need a visual task board rather than a full-featured workspace.
Keep tabs and get insights on your project’s progress with a fully-featured workspace.
